School Administrator
Internationella Engelska skolan i Sverige AB / Administratörsjobb / Skellefteå
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hela Sverige Internationella Engelska Skolan (IES) is a leading independent school group ("friskola") with academic results far above average and a diverse and energetic staff. Teaching is through both Swedish and English, with English the language of the corridors. IES is one of Sweden's largest school groups at "Grundskolan" with 46 schools and around 32,000 students across the country. IES has grown steadily and maintained quality since 1993.
More about the company and its schools can be found at
www.engelska.se HR Administrator to IES Skellefteå
IES Skellefteå is looking for an efficient, service minded and bilingual HR Administrator to join our team in August 2023, part-time with possibility to increase to full-time, permanent with six months probationary period.
Our school opened in 2019 and offers outstanding bilingual education to around 450 students between grades F-9, and fulfilling career opportunities for around 65 employees.
Being part of IES means that you will be part of a truly international environment on a daily basis. We have both teachers and students from all corners of the world. Here you will be met daily by driven and committed staff who work together to ensure that we continue to deliver high academic results. For us, collaboration is key.
At IES Skellefteå, we are a team that pulls in the same direction. To enjoy working with us, you should share our belief in the importance of clear values, collegial learning and common routines and approaches. We sing the same song.
HR Administrator responsibilities
• Act as a trusted advisor to the School leadership team on people-oriented matters by providing expertise, support and coaching in all aspects of HR management
• Being the first point of contact for employees on any HR related queries, communicating and informing regularly about HR related updates and information
• Collaborate closely with the School leadership team, Head Office (Northern Regional HR Director) and the Admin Team within the school
• Drive HR processes, policies and practices following the employee lifecycle
• Support the Principal with all HR matters: workforce planning, change management, career development and retention, annual performance review and salary revision processes, learning and development activities for the school
• Oversee all compliance and governance requirements related to people matters to ensure risks are recognised and mitigated effectively including reviewing and renewing school HR policies and legal compliance
• Ensuring the school complies with GDPR in the HR process, in liaison with the school Data Protection Contact Person, DPCP
• Owning the recruitment activities (job openings, screening of candidates and interviewing)
• Being responsible for the immigration process for international staff joining our school (collaboration with KPMG, initiating and overseeing work permit applications)
• Preparing, updating and maintaining employee contracts and employee related records
• Maintaining employee absence, such as sick leave, leave of absence, parental leave including reporting absences to the Payroll department
• Close collaboration with the Payroll department to ensure monthly correct employee salary payments of internal as well as cover staff members
• Assist international staff before arrival to Sweden and upon arrival with initial processes related to moving to Sweden (Försäkringskassan, Swedish personal number, Swedish ID, bank accounts)
• Responsible for staff on- and offboarding. Collaborate with the school leadership team as well as other key stakeholders, such as the IT representative
• Support the Principal with HR reports such as FTE reports, salary reviews and other staff statistics such as Educator Statistics, SCB and other HR KPIs
• Be responsible for HR related aspects of our systematic work environment processes
Who are you?
• You have knowledge of and share the values and ethos of the International English School *
• Experience from working in school is an advantage
• Administrative experience within HR or another regulated environment mandatory
• Knowledge of and experience working with Collective Agreements, payroll administration or immigration desirable
• You enjoy working in an international environment
• Fluent in English, knowledge of Swedish is an advantage
• You are passionate about development and a collegial approach
• Good ability to interpret collective agreements, policies
• A sense of urgency and the ability to meet deadlines
• Good analytical skills
• You are outgoing and friendly, service minded and a true team player
• You are flexible, have a high sense of responsibility and work solution oriented
• You communicate effectively and are a good relationship builder
• You are driven and motivated and have excellent organisational skills to be able to prioritise and handle multiple tasks simultaneously
• You are quality-conscious, accurate, easy to work with and you enjoy working independently as well
• You take initiative and thrive in a fast-paced environment juggling multiple tasks
• For more information about our school, please see
www.skelleftea.engelska.seWe look forward to your application which you send to either
recruitment.skelleftea@engelska.se or via IES Careers. Please attach your CV, personal letter and educational certificates. Mark the application with "IES Skellefteå HR Administrator 2023".
We are interviewing on an ongoing basis. We aim to fill the position starting on 9 August 2023.
Ersättning Fixed salary
Så ansöker du Sista dag att ansöka är 2023-07-07
Klicka på denna länk för att göra din ansökan E-post:
recruitment.skelleftea@engelska.se Omfattning Detta är ett deltidsjobb.
Arbetsgivare Internationella Engelska Skolan i Sverige AB (org.nr 556462-4368),
https://skelleftea.engelska.se Arbetsplats Internationella Engelska Skolan Skellefteå
Kontakt Kristina Ekenstedt
recruitment.skelleftea@engelska.se 0910-142 39 Jobbnummer 7857332
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