Residence Manager To The American Embassy
Amerikanska Ambassaden / Fastighetsskötarjobb / Stockholm
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hela Sverige Visa alla jobb hos Amerikanska Ambassaden i Stockholm The American Embassy in Stockholm assists in the promotion of strong bilateral ties between the United States and Sweden and plays an active role in public diplomacy, business services, and traditional diplomatic relations.
We are looking for someone strongly creative and self-motivated; who will bring an innovative eye and sense of style to event planning. The Ambassador and his spouse enjoy an inventive approach to parties, decor and reception, in balance with honoring protocol. This position is best suited to someone who is comfortable with flexibility, change and is willing and able to make arrangements for events and/or guests on occasionally short notice. We are also looking for an organized manager and team-player, as this role requires a great deal of coordination and interpersonal skills.
Major Duties and Responsibilities
a. Staff:
• Supervises the staff and provides training
• Instructs the Cook about upcoming events;
• Makes all arrangements for luncheons, dinners and receptions after coordination with the Ambassador or the Ambassador's spouse;
• Inspects the silver inventory and wine cellar as well as the linen closets;
• Counsels the household staff when problems arise;
• Monitors staff time and attendance, annual leave and sick leave slips.
b. Residence Calendar:
• Checks daily with the Ambassador or Ambassador's spouse on his/her needs;
• Arranges spouse's schedule, makes appointments and acts as interpreter, if and when needed;
• Works with the Ambassador or spouse and the Protocol Office on guest lists and table seating and special food requests (vegetarian, dietary plans);
• Does most of the non-food shopping for the Residence (ordering and buying flowers, etc.).
c. Accounting/Vouchering:
• Maintains the financial records of the Residence, incl. representational accounts as well as ORE funds;
• Prepares the ORE and representational vouchers;
d. Organization/Maintenance of Residence:
• Submits work orders to the Embassy's Facilities Management Office and/or General Services when maintenance crew is required to perform maintenance and/or repair work at the Residence;
• Coordinates basic security issues pertaining to visitors and guests for entrance passes or authorization to the Residence with the Regional Security Office and the security guards at the Residence.
e. Performs other duties as assigned.
QUALIFICATIONS REQUIRED:
a. Education: College education with vocational training in office/hotel administration.
b. Work Experience: 5 years in a similar position in a hotel or similar institution.
c. Good working knowledge of English and Swedish.
d. Abilities and Skills: Basic knowledge of bookkeeping, accounting and Human Resources practices, Swedish as well as American protocol policies, good diplomacy and interpersonal skills, supervisory skills; must be flexible, creative and be able to manage a household and staff with a quickly changing agenda.
BASIC REQUIREMENTS:
This position is available to Swedish nationals or permanent legal residents and American citizens with permanent residence permits in Sweden, under the terms of the Rockefeller amendment authorizing Embassies to hire Americans abroad for FSN positions, and Embassy American Family Members.
Applicants are selected on the basis of the education, experience, and suitability for the position to be filled. When equally qualified, Eligible Family Members and U.S. Veterans will be given preference. Therefore, it is essential that all candidates address the required qualifications above in the application.
Publiceringsdatum2013-01-15Arbetstider och omfattningTillsvidare
Heltid
Tillträde11 februari 2013
ErsättningFast lön
Enligt överenskommelse
Så ansöker duSista dag att ansöka är 2013-01-25
Application in english only
Ange följande referens när du ansöker: Residence Manager
Ansökan kan tyvärr inte göras via e-post.
KontaktHR 077835393
FöretagAmerikanska Ambassaden
AdressAmerikanska Ambassaden
11589 STOCKHOLM
KontorsadressDag Hammarskjölds väg 31
Övriga kontaktuppgifterTelefonnummer: 08-7835300
E-postadress:
hrstockholm@state.gov Jobbnummer 1437668
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