Receptionist and/or Admin Assistant
Canadas Ambassad / Receptionistjobb / Stockholm
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https://staffing-les.international.gc.ca/en/careers/receptionist-andor-admin-assistant-stkhm-117748-en Selection Process No: 117748-6
Salary: SEK 363,464 per annum (pro rata according to contract - days and/or hours worked)
Contract Type: Emergency/Casual
Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in Sweden.
Location: The Embassy of Canada to Sweden
Closing date for application: 5 April, 2023 at 23:59 UTC/GMT +1:00
Summary of Duties:
Provide reception services to the Embassy primarily when the Receptionist is absent. When covering for reception, the individual has the primary responsibility for responding to calls from the public, as well as receiving Embassy visitors and clients. The incumbent may also support the Consular and Passport programs through application processing, client liaison and information management, and provides administrative support to the Management and Consular sections. On occasion, and as appropriate, the individual may be asked to act as an Administrative Assistant for one of the Embassy's other programs (Foreign Policy or Commerce).
Area of Selection:
This position is open to individuals who meet all of the essential requirements, the Conditions of Employment stated below, and whose applications are received by the closing date.
Please note that the Embassy of Canada to Sweden does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada's missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
• Language will be assessed further during the process.
Education:
Candidates will be required to provide proof of the completion of their education.
Successful completion of secondary education from a recognized institution
Language: proficiency in English and Swedish (oral and written).
Experience: minimum one (1) year of combined experience in front-line client service delivery AND providing administrative services OR providing logistical support OR record-keeping and information management.
RATED REQUIREMENTS
These are part of the essential qualifications. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
Knowledge of Microsoft Office (Word, Excel, Outlook) as well as of standard office procedures and practices.
Competencies:
Effective communication skills; interpersonal skills and client focus; judgement; organizational and time-management skills; attention to detail; adaptability/Flexibility
Asset Qualifications: Preference may be given to candidates who meet these. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
Client service experience working with a diplomatic mission or international organization
Experience working with data management software
Proficiency in French (oral and written)
Operational Requirements:
Requirement to work directly with the public
Ability to work overtime outside normal working hours
Ability to work on Swedish holidays when the Embassy is open
Ability to work either from the Embassy or remotely (tools to be provided by the Embassy)
Conditions of Employment:
Please visit the link above to read the complete information on this regard.
How to Apply
For more detailed and complete information on how to apply, please visit the link above.
Send CV and a cover letter detailing how you meet the essential and asset requirements, to:
stkhmcs@international.gc.ca. The subject heading should be 'STKHM Emergency/Casual Employment Opportunity'.
Do not include personal data such as age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy.
Clearly demonstrate how you meet the education and experience factors listed in the essential and asset qualifications. Simply saying you have the required qualifications or listing your current duties will not be sufficient. No additional information will be sought beyond what you submit in your application.
Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
Important Notes
Only applications submitted in one of the official languages of Canada will be accepted.
The assessment process for this vacancy will be conducted in English.
Communication for this process will be sent via email. Candidates must regularly check their email, including spam folder.
Reference checks may be sought.
The Embassy of Canada does not reimburse travel costs to and from interviews/exams nor does it reimburse relocation costs.
Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Networkis suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
The results of this selection process will be used to establish one or more pools of qualified candidates for emergency contracts at the Embassy of Canada to Sweden.
For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications.
Så ansöker du Sista dag att ansöka är 2023-04-05
E-post:
stkhmcs@international.gc.ca Arbetsgivare Canadas Ambassad 103 23 STOCKHOLM
Jobbnummer 7576254
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