Receptionist

International Idea / Receptionistjobb / Stockholm
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Publiceringsdatum
2015-10-05

Beskrivning av verksamheten
International IDEA is an intergovernmental organization that supports sustainable democracy worldwide. Its objective is to strengthen democratic institutions and processes. International IDEA acts as a catalyst for democracy building by providing knowledge resources, policy proposals and supporting democratic reforms in response to specific national requests. It works together with policy makers, governments, UN organizations and agencies and regional organizations engaged in the field of democracy building.

Dina arbetsuppgifter
To assist with the day to day running of the reception area; provide administrative and logistical support, assist with the archive of documents and maintain records and files for the Unit.

Duties and Responsibilities
• Assists with the day to day running of the reception area of IDEA by receiving and assisting visitors; as well as directing incoming calls.
• Assists with consumables and beverages for meetings and/or functions.
• Assists with expenditure control, advising team members on possible cost saving measures.
• Assists with the administration and performance management of Contracts and Agreements for service providers.
• Organizes and coordinates logistical arrangements for meetings, conferences and workshops
• Assists with the registration of internal/external communications and institutional documents,
• Assist with contract and invoices relating to Facilities department.
• Updates information on the IDEA Intranet relating to Facilities.

Utbildning och erfarenhet
General Profile
• Has developed knowledge and skills through formal training or work experience.
• Adds value to team-based activities in his/her unit; collaborates with other entities of the Institute as required.
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines.
• Integrates a gender and diversity perspective in all activities.

Reporting Line
• Facilities Manager

Functional Knowledge
• Has established skills to perform a range of day-to-day activities.

Operational Knowledge, skills and experience
• Integrates the results-based approach into his/her activities.
• Understands how the assigned duties relate to others in the team and how the team integrates with others throughout the organization.
• Illustrates integrity, a collaborative spirit, a sense of achievement, and an understanding of risk management.

Leadership
• No direct people management responsibility.

Problem Solving
• Recognizes and solves typical problems that can occur in own work area; evaluates and selects solutions from established options.

Impact
• Has an impact on the programme development and delivery through the quality of the services or information provided.

Communication and Interpersonal Skills
• Liaises regularly with all internal and external stakeholders involved in his/her projects.
• Acts in all assignments with personal energy and engagement.

Education and Experience
• Around 2 years;
• High school diploma and preferably business and/or secretarial education; university background is considered an advantage;
• Experience of working in an international context, e.g. in an intergovernmental organization, considered an advantage.

Varaktighet, arbetstid
Visstidsanställning 6 månader eller längre
Heltid
Fulltime and Two (2) year fixed term appointment

Tillträde
Enligt överenskommelse

Ersättning
Fast månads- vecko- eller timlön

Så ansöker du
Sista dag att ansöka är 2015-10-16
Applications should be submitted no later than 16 October 2015. Please note that all applications must be made in English.
More information and apply: Klicka på denna länk för att göra din ansökan

Företag
International IDEA

Adress
International IDEA
10334 STOCKHOLM

Övriga kontaktuppgifter
Telefonnummer: 00

Jobbnummer
2464098

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