Project Manager & Executive Assistant wanted!
Market Partner Scandinavia AB / Datajobb / Stockholm
2018-01-10
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Do you have a passion for project management, are an organized star who is social? Then this job might be just the perfect match for you!
We are looking for an effective, ambitious and multi-talented Project Manager and Executive Assistant, who can manage both events and specific initiatives as well as bee a problem-solving assistant who is able to work proactively, is a master at multitasking and always is a step ahead. The role includes an extensive network both internally and externally, both in Sweden as well as internationally. To summarize it is a high-impact role with many touchpoints, you will work directly with the Director as well as the entire Leadership Team at the company.
The role is divdied 50/50 working as a Project Manager and Executive Assistant.
Executive Assistant (50%)
• To be overall responsible for supporting the Director (incl. travels and engagements), both on a daily-and on a long-term basis. Also assist the management team and the rest of the department.
• Monthly all hands, ensure agenda is set, send out link to presentation, facilitate meeting via skype and ensure presentation is loaded prior to meeting.
• Provide administrative support to the marketing team in terms of contract management, process and tools support and other forms of support.
• Book and coordinate group meetings organized by the management team. Helping the different teams with meeting venues and events. Invites, notes and actions. Support all recruitment and on-boarding processes with practicalities such as PCs, mobile phones, parking permits, access cards etc.
• Assist new recruits with all kind of questions and issues.
• Administration around the expense report system
• Maintain up-to-date internal policies on travel, mobile etc. and inform employees of changes if needed.
• Participate in the management team's meetings and take notes, as well as all the coordination around the meetings.
• Keep the distribution list, org chart, holiday list etc. updated
Project Manager (50%)
• Plan, execute and follow-up events including managing budgets, preparing presentations, follow-up reports and communications.
• Participate in arranging internal events (e.g. trainings, kickoffs, Christmas parties) as well as external events, workshops etc.
• Company meeting - make sure the agenda is set 1 week prior, send out link, book tech help, chase presentations, book room, ensure facilities to set up room, send out agenda to all involved 1 day ahead.
• Responsible for ordering company gifts e.g. Christmas, Easter etc.
• Represent the department in various internal projects.
Top 3 must have hard skills:
• Project Management and Administrative skills
• Self-starter
• Collaborative
• In addition, you need to be fluent in English, both spoken and written, (English is the official language spoken at the company), Swedish is not mandatory but highly preferable.
Personal characteristics
You have high social skills and a positive attitude. Moreover, you are service minded, flexible and competent. You are also ambitious and interested in developing and learning new things and have an eye for detail, but are also able to understand the overall flows and processes.
As a person, you have high integrity and credibility - and work for high ethical business principles and values. You are well structured, analytical and always strive to achieve great results. You are furthermore a team player who likes to work in close collocation with your colleges.
Application
You apply for the role by clicking on the link below, it takes you straight to the application form. We review the applications continuous, it is therefore important that you submit your application as soon as possible to increase your chances of move on in the selection process. Since the official language at the company is English, we strongly advise you to send in your document in English. We are looking forward to your application!
If you have questions about the role, please contact Paula on 073 557 44 2 or send an email to the
job@marketpartner.seVaraktighet, arbetstid
Heltid Tills vidare
Publiceringsdatum2018-01-10ErsättningFast
Så ansöker duSista dag att ansöka är 2018-01-17
Ange följande referens när du ansöker: Project Mng & Assistant
Klicka på denna länk för att göra din ansökanKontaktPaula Löfström
paula.lofstrom@marketpartner.se 073 5574420
Jobb MarketPartner
jobb@marketpartner.se 0727029137
FöretagMarket Partner Scandinavia AB
AdressMarket Partner Scandinavia AB
Mäster Mikaels Gata 1
11622 Stockholm
KontorsadressMäster Mikaels Gata 1
Jobbnummer 3895045
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