Project Manager/Executive Assistant to one of the largest softwa
Nordic Retail Group / Säljarjobb / Stockholm
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hela Sverige ABOUT THE ROLE
We are looking for an effective, ambitious and multi-talented Project Manager and Executive Assistant to the M&O organization, reporting to the M&O Director.You will act as Project Manager for specific initiatives and events that spans this company.
As anAssistant you will be a problem-solver and must be able to work proactively, be a master at multitasking and always be a step ahead. The role includes an extensive network both internally and externally, both in Sweden as well as internationally.
WHAT YOU WILL BE DOING
As a Project Manager(50%) you will:
• Plan, execute and follow-up events including managing budgets, preparing presentations, follow-up reports and communications.
• Participate in arranging internal events (e.g. trainings, kickoffs, Christmas parties) as well as external events, workshops etc.
• Do company meetings - make sure the agenda is set 1 week prior, send out link, book tech help, chase presentations, book room, ensure facilities to set up room, send out agenda and ensure skype link is included.
• Be responsible for ordering company gifts e.g. Christmas, Easter etc.
• Represent the department in various internal projects.
• Own a portfolio of different projects and initiatives and ensure managers of each department have right people prioritized.
As anExecutive Assistant (50%) you will:
• be overall responsible for supporting the Director (incl. travels and engagements), both on a daily-and on a long-term basis. Also assist the management team and the rest of the department.
• Monthly All Hands, ensure agenda is set, send out link to presentation, facilitate meeting via skype and ensure presentation is loaded prior to meeting.
• Arrange gifts when necessary for team.
• Provide administrative support to the marketing team in terms of contract management, process and tools support and other forms of support.
• Book and coordinate group meetings organized by the management team (M&O all hand, M&O management weekly) Helping the different teams with meeting venues and events. Invites, notes and actions and support all recruitment and on-boarding processes with practicalities such as PCs, mobile phones, parking permits, access cards etc.
• Assist new recruits with all kind of questions and issues.
• Support new employees in the expense report system.
• Maintain up-to-date internal policies on travel, mobile etc. and inform employees of changes if needed.
• Support M&O Lead and M&O LT with administrative support.
• Participate in the management team's meetings and take notes. Coordinate the internal communication through OneNote, send out agenda, book room/Skype Meeting.
• Check expense reports.
• Keep the distribution list, org chart, holiday list etc. updated
• Be part of the group of administrative assistants at thiscompany.
QUALIFICATION
Top 3 must-have hard skills:
• Project Management and Administration
• Self-starter
• Collaborative
• Fluent in English mandatory and Swedish highly preferable
Varaktighet, arbetstid
Heltid Anställningstid enligt överenskommelse
Publiceringsdatum2018-02-05ErsättningLön enligt överenskommelse
Så ansöker duSista dag att ansöka är 2018-07-25
Klicka på denna länk för att göra din ansökanKontaktAlexandra Rickle
rickle@nordicretailgroup.com 0709530400
FöretagNordic Retail Group
AdressNordic Retail Group
Linnegatan 9-11
11447 Stockholm
KontorsadressLinnegatan 9-11, Stockholm
Jobbnummer 3945890
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