Project Administrator - 408809
Alstom Rail Sweden AB / Administratörsjobb / Västerås
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hela Sverige Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.
We are looking for a Project Administrator in Västerås, Sweden!
Purpose of the job:
Under broad supervision of the Project Manager/Client Director, you will perform project managerial work to assist in the administration and coordination of all activities.
This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative, IT, organisational and communication skills and a proactive 'can-do' attitude.
Your responsibilities
Act as the point of contact for the Project Management team
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain professional and personal agenda, arrange meetings and appointments and provide reminders
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
Travel management: creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims
Invoice management: suppliers creation, purchase orders creation and follow-up with suppliers and accounting department with managing expenses
Supporting logistics organization for Executive & HR seminars
Maintaining records related to time & attendance
Maintaining computer system by updating and entering data/Creating and distributing documents
Serving as a point of contact with benefit vendors/administrators
Take charge of all Purchase Request, Purchase Orders including managing external vendor queries
Requirements
Senior experience related to an executive administrative assistant, senior executive assistant or in other secretarial position
Proficiency in MS Office with expertise in Word, PowerPoint and Excel
Confirmed experience in verbal and written business correspondence in both Local language and English
Full comprehension of office management systems and procedures
Excellent problem solving, critical thinking and communication skills
Proactive and efficient responses to pressing issues and challenges
Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?
Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
Så ansöker du Sista dag att ansöka är 2023-04-02
Klicka på denna länk för att göra din ansökan Omfattning Detta är ett heltidsjobb.
Arbetsgivare Alstom Rail Sweden AB (org.nr 556101-9356),
https://jobsearch.alstom.com/job/Vasteras-Project-Administrator/908684501/ 721 73 VÄSTERÅS
Arbetsplats Bombardier
Jobbnummer 7506675
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