Programme Administrator - International Foundation for Science (IFS) - Administratörsjobb i Stockholm
Programme Administrator
International Foundation for Science (IFS) / Administratörsjobb / Stockholm
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The International Foundation for Science (IFS) is a non-governmental organisation registered under Swedish law with financing from governmental agencies, national organisations, foundations and international scientific research and developmental organisations. IFS supports developing country scientists working in their home countries with advanced research projects on the sustainable management of biological and water resources. Support is primarily in the form of research grants. IFS also provides capacity-enhancing support such as travel grants to workshops and conferences, purchasing of scientific equipment, mentorship, etc. Currently, IFS supports over 1,000 scientists in 100 countries.
The IFS Secretariat, with a staff of 24, is located in pleasant and modern office space in Stockholm. We are an international staff with English and French as the official IFS languages.
The granting and supporting programme is currently organised in eight Research Areas. Primary responsibility for managing and developing the scientific content of the Research Area lies with a Programme Coordinator. The Programme Coordinators are assisted by Programme Administrators who are responsible for the administrative aspects connected to the Research Area including the application and granting process.
IFS is now looking for a temporary, full-time Programme Administrator for the Water Resources Research Area for the period 1 May 2008 – 28 February 2009.
Assist the Scientific Programme Coordinator to pre-screen applications and allocate advisers for evaluation of applications
Prepare for, and follow-up, IFS Water Resources meetings
Communicate with applicants and grantees as needed
Communicate with advisers, experts and specialists in connection with the evaluation of applications; maintain contact and provide them with updates on IFS related matters
Assist the Scientific Programme Coordinator in preparing the record of the Scientific Advisory Committee meetings
Prepare correspondence and related documents for approved and not-approved applications
Request project reports from the grantees
Review administrative procedures on a regular basis to try to make them as efficient as possible
Oversee the capacity enhancing activities for the Research Area
Assist in organizing thematic and training workshops in developing countries
Work together with contacts in developing countries as needed
Budget for, administer and account for, expenses in connection with workshops, scientific meetings and other travel
Maintain all files, documents and database information relating to the Research Area
Assist in preparing documents for special initiatives and reports on Area activities
Assist in all other administrative matters relating to the Research Area
Assist the Programme Coordinator in other projects as necessary
Have a minimum of a Bachelors degree in a related scientific field
Have experience in working with people and institutions in developing countries
Be skilful in project management
Be fluent in French and English, knowledge of Spanish also useful
Be able to take initiative
Have the ability to travel
Be able to manage several tasks at the same time, meet deadlines and maintain attention to details
Be able to work both autonomously and in a team
Have proficiency in MS Office, experience in database applications and familiarity with general office routines
Possess excellent communication skills
Have experience or interest in working in an international environment


Visstidsanställning 6 månader eller längre
Temporary, full-time position for the period 1 May 2008 - 28 February 2009

Fast lön
Fixed salary, to be discussed

Så ansöker du
Sista dag att ansöka är 2008-04-04
Ange följande referens när du ansöker: PAW
Ansökan kan skickas till e-postadress:

Eva Gerson, Head of Finance and Administration, 08 545 818 00 (IFS),
Nighisty Ghezae, Head of Programme, 08 545 818 00,
Cecilia Öman, Scientific Programme Coordinator, 08 545 818 00,

International Foundation for Science (IFS)

International Foundation for Science (IFS)

International Foundation for Science (IFS)

Telefonnummer: 08-54581800


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