Payroll Officer
International Idea / Ekonomiassistentjobb / Stockholm
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hela Sverige Visa alla jobb hos International Idea i Stockholm Under the immediate supervision of the Finance Manager the incumbent performs the following duties:
To execute and administer the monthly payroll of IDEA, including pensions, reimbursements and travel claims;
• To maintain up to date payroll files and folders;
• To assist with the day to day running of the Finance unit.
Duties and Responsibilities:
• Prepares the monthly payroll for all Staff at IDEA: entering and recording relevant information for each individual, and informing Staff of any changes to their salary and/or entitlements;
• Executes, with the highest level of confidentiality and within deadlines, monthly salary and other related payments, in multiple currencies for all Staff engaged at IDEA;
• Executes and administers payments, using the Finance system, for approved travel claims and reimbursements;
• Prepares and processes monthly timesheets;
• Maintains relevant payroll files and spreadsheets;
• Reports monthly any relevant salary updates and changes to the appropriate external authorities and insurers / pension providers, so as to comply with Swedish Tax and Social Security regulations;
• Administers and executes pension payments, for all International Staff Members of IDEA, in a timely and accurate fashion on a monthly and/or annual basis, as well as reconciling with the Institute?s pension broker where applicable;
• Executes monthly payments and reconciliations of Swedish taxes and Social Security payments, by ensuring the completion, approval and submission of the relevant official forms and the processing of bank transfers;
• Responds to general queries relating to salaries, pension, reimbursements or other related payroll areas, and informs Staff Members, when required, of any payroll related procedures;
• Assists with the reconciliation of payroll accounts in the general ledger, so as to support the accuracy of the books of account with particular emphasis on preparation of end-of-year accounts;
• Continuously seeks to improve the efficiency of working processes, including payroll software, by analysing potential areas or improvements and making recommendations to the Finance Manager;
• Prepares periodic reports, for the Human Resources Unit and/or Finance Unit;
• Reports upcoming events and/or areas of concern such as contract expirations, separations, high levels of absence or unused leave, to the Head of Human Resources;
• Provides data for a variety of accounting, budgeting and/or human resources related activities and tasks;
Level and type of formal education:
• High School diploma and preferably post-secondary education in accounting or finance related areas.
Professional experience:
• Minimum 3 years of relevant working experience in payroll administration, and experience working with HOGIA or a similar payroll package;
• Experience in dealing with external authorities such as the Swedish tax office, social security office, etc and knowledge of their regimes;
• Working experience in an international environment is an asset.
Language skills:
• English: Fluent written and oral;
• Swedish: Good;
• Other: Any other widely spoken language at International IDEA would also be an asset.
2.11 Computer skills:
• Excellent knowledge of Microsoft Office, databases, internet and web search tools;
• Payroll systems.
Terms of contract: 3 Year Fixed Term Appointment
International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.
Publiceringsdatum2010-05-18Arbetstider och omfattningVisstidsanställning 6 månader eller längre
Heltid
ErsättningFast lön
Så ansöker duAnsökan kan tyvärr inte göras via e-post.
KontaktMarco Batista, Human Resources Officer, 086983731,
m.batista@idea.intFöretagInternational IDEA
AdressInternational IDEA
10334 STOCKHOLM
KontorsadressStrömsborg
KontaktuppgifterTelefonnummer: 08 698 37 00
E-postadress:
HR@idea.int Jobbnummer 654492
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