Office manager part time
Cheil Nordic AB / Administratörsjobb / Sollentuna
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Stockholm eller i
hela Sverige Who we are
Cheil Worldwide was established 40 years ago and defined the advertising landscape in Korea. Cheil is a creative company, a top global advertising agency network, with headquarters based in Seoul, Korea. We deliver strategic creative solutions to meet our clients' business challenges; we call them Ideas that Move. We believe that the best ideas will move seamlessly across channels, platforms and media, they should move people, brands and products; more than anything though, they should move the world.
Cheil Nordic opened an office in Stockholm during the second quarter of 2013. We work across all the Nordic markets. We're particularly proud of our works within retail experience and social media and how we help clients create branded shopper interactions in a digital, content and social world driven by the best user experience. Our primary client is Samsung Electronics, leader in consumer electronics and technology.
The job
Support for the team:
• Assist with scheduling of meetings, booking of rooms, equipment and refreshments
• Planning, organization and co-ordination of all internal and external meetings
• Organize travel arrangements
• Project Management
• Various correspondence in English with local and international business partners
• Manage relations with clients, suppliers, and contractors
Support to the managing director
• Expense report for MD (or exceptionally for others)
• Responsible for all assistant tasks and duties in relation with the daily business of the MD
Support to the corporate team
• Help with the accounting department in case of need
• Help for HR administrative purpose in coordination with the HR
Office management/admin:
• Cover of land line phone
• Get the postal mail
• Ensure the office is tidy and appears professional at all times
• Ensure the office in functioning at all times including but not limited to stationery, printers, marketing material, catering, recycling, post, couriers, deliveries, parking
• Office management: manage the office operations to ensure efficiency and productivity
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
• Coordinating visitors to the office
• Point of contact for landlord, cleaner, waste removal company, security company, printer vendor, insurance company etc.
• Achieves financial objectives by maintaining an annual administration budget; scheduling expenditures; analyzing variances; initiating corrective actions in collaboration with finance team (senior level)
• Support HR in onboarding program for new employees, coordinating welfare benefits, and other HR admin policies.
Your background
• Fluent in Swedish and English
• Knowledge in IT tools (Word, Excel, SAP is a plus)
• Great organizational and communication skills
• Service minded
• Reliable / Discretion
• Flexible and adaptability
• Good interpersonal skills
But who are you behind the CV?
As Cheil Nordic is a small, newly started agency we look for doers, those who carry projects through! But as we're a small team where each Cheiler makes a difference, we are also looking for caring, collaborative team players.
Do you want to hear more?
Please send your CV and motivation letter in english to:
job.nordic@cheil.comVaraktighet, arbetstid
Tillsvidare
Deltid
20 timmar i veckan
Publiceringsdatum2015-12-04ErsättningFast månads- vecko- eller timlön
Så ansöker duAnsökan kan skickas till e-postadress:
job.nordic@cheil.comFöretagCheil Nordic AB
AdressCheil Nordic AB
Torshamnsgatan 27
16440 Kista
KontorsadressTorshamnsgatan 27
Kista
Övriga kontaktuppgifterE-postadress:
job.nordic@cheil.com Jobbnummer 2561139
Observera att sista ansökningsdag har passerat.