Office Manager & Executive Assistant

Volvo Technology Transfer / Administratörsjobb / Göteborg
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VTT is looking to replace our current Office Manager & Executive Assistant as she is taking the next step in her career.
Key Responsibilities
Your ultimate responsibility is to facilitate VTT operations. You are the caretaker of our office and are there to help the organisation run smoothly. In addition, you hold specific responsibilities in managing our business. Below are listed key responsibilities of the role:
Office Management: Maintain a productive and energizing working environment and make sure information is spread and shared in the organisation. Being an organization that travels extensively, this role represents part of the glue that keeps us together. Therefore the contribution and active facilitation of team culture and spirit is an integral part of this role. The responsibility also includes keeping the office and facilities welcoming, representative and well suited to our needs. It also includes managing e.g. contracts with suppliers.
Executive Assistant: Work with the CEO to prepare and manage internal meetings and follow up internal activities. Also includes supporting the CEO in miscellaneous activities such as meeting and travel arrangements.
Marketing & Events: Driving VTT Marketing & Communication activities, including managing our online presence, sponsorships and marketing material. Also includes managing internal as well as external VTT events.
Process Responsibility: In this role you are responsible for internal processes such as preparation of board meeting material and maintaining notes from internal management meetings.
Administration & Finance: Manage ordering and payment of suppliers, collect financial reports from portfolio companies and keep our legal documentation in order and up to date.
Requested qualifications
As you can read in the list of responsibilities this is a job that requires many talents in one individual. To succeed in this position we believe you are service minded and you probably have experience from similar support roles, maybe from law, finance or management consulting firms.
As a person we expect you show commitment and share our desire to make a difference. In previous roles you have shown ability to work with structured tasks such as administration of legal documents and management of meeting agendas as well as more creative activities such as planning of events or creating marketing collateral.
We believe you have complemented your basic education with additional studies, on the job or privately, to constantly develop yourself. Education in finance or law is considered merits.
We expect you have a basic understanding of what Venture Capital is and experience from similar businesses is considered a merit.
You are fluent in Swedish as well as business English, both in speaking and writing. This means you can e.g. take on the task of proof reading protocols and minutes written in English.
The successful candidate will through our interviews, have shown strong integrity, a sense of priority as well as a professional, trustworthy and representative persona.
Start Date & Timeline
The position is open with immediate effect and will be filled before May 1st.
We will start screening as applications arrive, so don?t hesitate in sending yours. The final date of sending your application is March 16.

Publiceringsdatum
2011-03-08

Arbetstider och omfattning
Tillsvidare
Heltid
Heltid.

Ersättning
Fast lön
Lön enl. avtal

Så ansöker du
Sista dag att ansöka är 2011-03-16
För ansökan: www.volvogroup.se, gå till Jobb och karriär, välj "Jobb i Sverige...".
Ansökan kan tyvärr inte göras via e-post.

Kontakt
Johan Carlsson, President & CEO, +46 31 322 90 13
Linda Schroeder, Executive Assistant, +46 31 66 91 65

Företag
Volvo Technology Transfer

Adress
Volvo Technology Transfer
40508 Göteborg

Jobbnummer
869234

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