Office Manager / Executive PA
Wellstreet / Receptionistjobb / Sollentuna
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hela Sverige We are seeking an exceptional and driven Office Manager / Executive PA based in Stockholm who will provide primary support to the Management team of Wellstreet, an innovation and tech ecosystem that includes an investment company, a strategic consultancy firm and a venture building incubator. The position of Office Manager / Executive PA is a central part of Wellstreet and plays an essential role in building strong relationships across the business, particularly with assisting colleagues to make sure we deliver the best work with an effective teamwork. The goal of the role is to organise and coordinate administrative duties and office procedures, apart from also providing administrative PA support to the management team, especially the CEO. We are looking for you who are professional and maintain a positive, cheerful behaviour. You also are able to handle multiple projects simultaneously, adapt to a dynamic early stage company environment, and provide executive assistance as needed. I would be a pleasure to welcome you to our growing and largely committed team!
What you will do:
1) Office Management:
- Managing and coordinating the team and office duties and activities
- Supporting existing and new staff
- Hands-on administrative support and cover at times of excessive demand
- To maintain structure & responsibility regarding workload in the office in line with business needs
- Monitor and resolve any invoice queries
- Responsible for the management of services and processes in relation to buildings and premises, maintenance and services of the office facility
- Plan, organize and execute in internal events with portfolio companies (AW, Summer and Christmas parties)
- Order kitchen and office supplies
- Greet guests and direct them to the appropriate contact
- Help coordinate office move
- Assist with onboarding and welcoming new hires to the team
- Manage incoming and outgoing mail, packages, and other deliveries large and small
2) PA Support to the Executive Team:
- Efficiently and promptly handle e-mail and calendar requests for action directed to CEO. Understand the subject, link to existing processes and people involved.
- Take notes and write meeting minutes
- Support the Management Team planning company events, meetings, and employee team building activities or special projects, and updating monthly Management Information
- Managing organising meetings and appointments, including booking and arranging travel, transport and accommodation
What we expect from you:
- Experience of office management and of executive PA support
- Display an excellent level of communication and interpersonal skills
- Ability to develop an effective team environment encouraging development and progression.
- Ability to spot critical information including key dependencies and translate them in action
- Have the skills to lead with initiative and inspiration.
- Experience of a high level of customer service and problem solving, both with internal and external customers and service providers.
- Able to multitask and be able to react under pressure.
- Reliable, self-motivated and focused.
- Excellent IT skills - Microsoft Office
- Excellent communication skills
- Very good oral fluency and written business communication skills in English and Swedish.
- Good understanding of business processes existing in large organization would be an advantage
- Business administration or similar education is an advantage
Wellstreet Group is an innovation and tech ecosystem that includes an investment company, a strategic consultancy firm and a venture building incubator. Since our inception back in 2016, we have been committed to delivering excellence in all four of our divisions: Ventures, Services, Digital and Capital.
Wellstreet is not an ordinary financial investor, we build community. Not only giving advice - but we also have the resources to execute on it. Comprising of an international skilled team with expertise spanning over 20+ years of entrepreneurship and fundraising projects, Wellstreet's team are experts in championing good business ideas and creating a tank full to the brim of innovative business ventures and investment opportunities. The company annouced recently the establishment of The Factory by Wellstreet, a 14 000 square meter glass building in the town of Sollentuna, which is destined to become the largest innovation and tech hub in the Nordics when opened in early 2019.
Varaktighet, arbetstid
100% Tillsvidare
Publiceringsdatum2018-12-12ErsättningMånadslön
Så ansöker duSista dag att ansöka är 2019-01-12
Klicka på denna länk för att göra din ansökanFöretagWellstreet
AdressWellstreet
Kungsgatan 8
11143 Stockholm
KontorsadressKungsgatan 8
Jobbnummer 4505245
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