Office Manager
AlBirunia AB / Chefsjobb / Uppsala
2023-06-07
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hela Sverige Visa alla jobb hos AlBirunia AB i Uppsala Publiceringsdatum2023-06-07Beskrivning av verksamhetenAt AlBirunia, smooth processes and systems are the key to our success for a sustainable green energy providing.
We're looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving.
The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.
Objectives of this role
• Oversee visitors to the office and ensure a friendly, personal experience
• Ensure peak operations for the organization and implement preventive measures for potential issues
• Implement policies and procedures, measure outcomes against standards, and improve operational flow
• Coordinate internal and external resources and cultivate relationships with vendors
• Respond to requests and questions about office operations
Responsibilities
• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
• Oversee day-to-day office activities as the main point of contact in the reception area and keep management informed regularly via performance reports
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
Required skills and qualifications
• Two or more years of experience in office management
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain the confidentiality of company information
• Excellent written and verbal communication skills in English & Swedish
Preferred skills and qualifications
• Bachelor's degree or equivalent
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms
Benefits
• You will enjoy a happy and dynamic team
• Continues knowledge enriching with renewable energy industry especially solar
• Happy reluctant events and seminars
• Training Courses
• Remote and onsite working
Varaktighet, arbetstid, etc. Tjänsten är en tillsvidareanställning på heltid.
Så ansöker du Sista dag att ansöka är 2023-07-31
E-post:
hr@albirunia.com Omfattning Detta är ett heltidsjobb.
Arbetsgivare AlBirunia AB (org.nr 559415-2844)
Studentvägen 30 A Lgh1407 (
visa karta)
752 34 UPPSALA
Körkort För detta jobb krävs körkort.
Kontakt Khalid Othman
hr@albirunia.com Jobbnummer 7856807
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