Office Assistant to Scania
Adecco Sweden AB / Administratörsjobb / Stockholm
2022-09-22
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➡️ Klicka här för den senare publicerade platsannonsen "Office Assistant to Scania" (publicerad 2022-09-28) ⬅️
Visa alla administratörsjobb i Stockholm,
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Solna,
Lidingö,
Sundbyberg,
Danderyd eller i
hela Sverige Can you easily network in a matrix organization? Are you a solid team player who can do tasks effortlessly? Then we have the job for you!
Scania is now looking for a Office Assistant whom can support one of their compartments.
In this role you will assist with meetings/events and administrative work.
About the role
Support the managers (and co-workers in some extend) with:
o Agenda preparation, distribution and invitations;
o Meeting calls (send through Outlook);
o Booking facilities (meeting rooms/venues); ensure the condition of the equipment to be used (computer, screens, connections etc) so they are up and running during the meeting;
o Support the manager with meeting protocols (when applicable);
o DB department document list by updating the documents as per managers ' request as well as keeping the documents updated under the assistant responsibility;
o Preparation activities for new employees; Open the new employee check list; Take care of the activities under the assistant responsibility and follow up the managers under the items on their responsibility. Support them under request;
o Orders within the systems for purchased items (computers and IT related equipment, office supplies, telephones and accessories etc);
o Execute orders for requests regarding access for other buildings at Scania;
o Invoices in system when it comes to deviations (lack of coding, wrong account or cost centre, invoices wrong addresses etc.) Contact suppliers and invoices management office for necessary corrections;
o Offices facilities, regarding changes and improvements, by contacting office furniture suppliers, internal support areas and making follow up regarding costs and lead time;
o IT equipment, make inventory of IT articles (computers, licenses etc) and compared to the invoice sent by Scania IT. Act in case of deviations;
o Travel managements; help out with questions regarding travel bookings (Travel bookings is handled by the employee with the new digitalized travel request)
This role is as a consultant with start within immediate affect. It is for initial 3 months and possibility to extension.
In order to succeed in this role we see that you previously have worked with some kind of supportive role.
About you
Competences needed
• Previous work experience from similar tasks
• Fluently in Swedish and acceptable in English
• Have previously knowledge of MS Office
• Need to be able to have a communicative approach in your everyday work life.
• Can comprehend ad-hoc work tasks and be confident in how to provide the best service possible.
Warm welcome with your application
Contacts
If you have any questions regarding registration please contact
info@adecco.seIf you have any questions regarding the recruitment process, please contact responsible recruiter
jesper.jenefjard@adecco.se Searchterms
Scania, Adecco, Södertälje, Assistent, Service, Jobb
Varaktighet, arbetstid
Heltid Tillsvidare
Publiceringsdatum2022-09-22ErsättningFast lön
Så ansöker duSista dag att ansöka är 2022-10-05
Klicka på denna länk för att göra din ansökanFöretagAdecco Sweden AB
Arbetsgivarens referens Arbetsgivarens referens för detta jobb är "ref-39256".
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Adecco Sweden AB (org.nr 556447-2677),
http://www.adecco.se/ Kontakt Business Manager
Jesper Jenefjärd
Jobbnummer 7004784
Observera att sista ansökningsdag har passerat.