Office Assistant
Treasury Wine Estates Sweden AB / Kontorsjobb / Stockholm
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Setup and management of all office and facilities maintenance and service contracts, including:
• Cleaners
• Waste contractors
• Office supplies (including stationery)
• Consumables
• Couriers
• Security/alarm
• Fire equipment
• Air conditioning
• Car parking
• Furniture
• Other general equipment leasing
• Administrate mobile phones and phone subscriptions.
Assist, forecast and monitor expenditure and coordinate budgets of all maintenance and service contracts on a regular basis, with a view to improving service quality whilst reducing costs.
Regular contact, updates and reviews with building manager and landlords
Front of House & Hospitality
• To be the first point of contact and assistance for all visitors, maintaining a reasonable level of security at all times by requesting that all Visitors sign in the Visitors Book, and have familiarised themselves with the company's Fire Evacuation Procedures and are then escorted to departmental areas as appropriate.
• Responsible for health and safety routines are followed.
• To ensure that the Meeting Rooms and Reception areas are well laid out and kept tidy at all times.
• To ensure that all deliveries are collected/distributed as quickly as possible in order to keep the delivery room clear and presentable at all times, and that any deliveries without a contact name are investigated and correctly distributed.
• To book, maintain and monitor internal meeting rooms as required using MS Outlook Calendar ensuring that attendees' calendars are kept up to date at all times.
• To provide assistance within reason, in the arrangement and distribution of business lunches and refreshments for visitors and internal meetings subject to prior notification, and adequate reception cover being available.
• To arrange and book taxis for visitors and other staff as required.
Administration
• To manage, check and sign for all incoming and outgoing post for external and internal distribution.
• To monitor and ensure all central service areas and machinery are fully stocked with paper on a daily basis, including toners for printers.
• To place orders for office supplies, including stationery, print and administrative equipment as necessary, using the company's preferred on-line supplier.
• To order, monitor and maintain stocks of all beverage consumables for kitchen areas.
• To assist in monitoring regular recycling collections and arrange for dispatch of waste toner.
• Check invoices from above responsibilities before processing to approval. Follow up on invoices if needed.
• Administrate the
info.se@tweglobal.com inbox every day. Make sure emails get to the correct person.
• Order business cards for staff in all 3 Nordic countries.
• End year filing and scanning of documents
• Support Finance in company/Corp Nordic matters.
• Administrate folders on the shared drive V.
Assistant to regional manager Nordic
• Administration of travel and accommodation
• Administration of monthly expenditures
• Book and administration of external visitors accommodation and in market travelling
Sales and Marketing Assistance
• Newsletter and consumer database management + create and send out newsletter
• Execution of fairs and events with ordering, planning and proof reading product cards and folders etc
• Help with sample orders and distribution/ couriers to tastings, fairs and events.
• Reporting of alcohol tax for sample orders
• Administrate fine wine events and tastings
• Prepare and organize tasting notes and product images /pack shots to picky images, press and internal organization
• Follow up after fairs, consumer contacts into Database, contact consumers, ship back stock and stand
• Administer, organize and file all PR-clippings
Publiceringsdatum2014-10-08Arbetstider och omfattningTillsvidare
Heltid
37.5 (9.00 - 5.00pm)
TillträdeAs soon as possible
ErsättningFast lön
25,000 - 30,000 SEK per month
Så ansöker duSista dag att ansöka är 2014-10-20
Note: Candidate must be prepared for telephone interview in English - English is business lanaguage.
Do not want recruitment agencies to contact me!
KontaktSarah Benson, Recruitment Manager EMEA, 0044 208843 8358
FöretagTreasury Wine Estates Sweden AB
AdressTreasury Wine Estates Sweden AB
MAILBOX 402
11145 STOCKHOLM
KontorsadressBirger Jarlsgatan 55
Övriga kontaktuppgifterTelefonnummer: 086969600
Faxnummer: 086969629
Jobbnummer 2024235
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