Office Assistant - SEI
Stift The Stockholm Environment Institute, Sei / Administratörsjobb / Stockholm
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The SEI is an independent, international research institute. Its mission is to support decision-making and induce change towards sustainable development around the world by providing integrative knowledge that bridges science and policy in the field of environment and development. This position is based at the SEI Stockholm Centre where we have approximately 60 staff members.
Job title:
Office Assistant, Stockholm Environment Institute (SEI) .
Job description:
Our new Office Assistant will play a key role in ensuring that work at the SEI Stockholm Centre flows smoothly. The position offers an excellent opportunity for a self-propelling and service minded person to provide day-to-day support to a number of key people in the organisation, as well as contributing to a well-functioning office environment to the benefit of the whole reserach staff.
The Office Assistant will work half time together with the Centre Director and the three group leaders at the Stockholm Centre and half time with general office support at the Stockholm Centre.
The position requires an individual with excellent inter-personal skills who is comfortable working in a multi-cultural, multi-disciplinary environment. It requires a high level of professionalism, organizational skills and a positive attitude in even the most stressful of situations. The individual should be an excellent communicator, fluent in both Swedish and English, and able to take the initiative on tasks to support the Centre Management. A certain level of entrepreneurship will be required to find solutions to challenges as they arise.
Key functions:
The duties include, but are not limited to:
• Support and assist the Management at the Stockholm Centre as requested
• Assist research staff with administrative duties as requested.
• Assist with event planning and implementation
• Meet and greet external visitors
• Ensure that the office and office equipment is properly maintained
• Maintaining office facilities by participating in the planning of office space, purchasing of office supplies, and procurement of furniture and equipment
• Set up internal and external meetings
• Provide materials, etc. required by the MT prior to meetings, workshops, etc.
• Support preparations and be present at all management meetings to take minutes, write and edit the minutes and communicate with senior officials for follow-up.
Reports to:
The Stockholm Centre Director
Qualifications:
• At least 3 years of experience in a similar position, preferably in an internationally oriented organisation
• Well documented administrative talent
• Fluent in English and Swedish in spoken and written language, formal and informal with an emphasis on English.
• Being a native English speaker and knowledge of additional languages is an advantage.
• High integrity and social skills
• Self governed and independent
• Excellent MS window office skills
Duration:
Two years, with possibility of contract extension or development of permanent position. All employment at SEI includes a 6 month probation period.
Salary:
Monthly salary
Application:
Content: Application letter and CV
Final application date: 2013-01-06
State the following reference: Office assistant, Stockholm
We accept applications by email to:
vacancies@sei-international.orgContact person for questions
Magnus Bucht, HR Director,
magnus.bucht@sei-international.orgPubliceringsdatum2012-12-13Arbetstider och omfattningVisstidsanställning 6 månader eller längre
Heltid
ErsättningFast lön
Så ansöker duSista dag att ansöka är 2013-01-06
State the following reference: Office Assistant, Stockholm
Ansökan kan skickas till e-postadress:
vacancies@sei-international.orgKontaktMagnus Bucht, Human Resources Director 08-6747349
magnus.bucht@sei-international.orgFacklig kontaktPatricia Vilchis Tella, SACO
patricia.vilchis.tella@sei-international.orgFöretagSTIFT THE STOCKHOLM ENVIRONMENT INSTITUTE, SEI
AdressSTIFT THE STOCKHOLM ENVIRONMENT INSTITUTE, SEI
10691 STOCKHOLM
KontorsadressKräftriket 2B
STOCKHOLM
Övriga kontaktuppgifterTelefonnummer: 08-6747070
Jobbnummer 1415984
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