Office and HR-admin assistant
Looklet AB / Receptionistjobb / Stockholm
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hela Sverige Visa alla jobb hos Looklet AB i Stockholm Are you passionate about providing service at a consistently high level and do you have an eye for detail? Do you tailor your behavior to the situation and your colleagues, and do you care about a functional and organized office environment? Then this is the job for you!
We are looking for a competent, driven and service-oriented Office and HR-admin Assistant to run the daily administrative operations for our 60 colleagues at Looklet. We are determined to become Swedens most attractive employer, but in order for us to become so we need the right person to make sure our joined office space is up to date at all time. The job as an Office- and HR-admin Assistant encompasses a broad range of responsibilities to keep the office operations running.
Office management:
• Handle the front-desk and welcome visitors by greeting, welcoming, directing and announcing them appropriately
• Receive and sort daily mail/deliveries/couriers and answer incoming calls
• Monitoring and purchasing food, office supplies, office furniture (and assembling) and handling shortages
• Taking care of the office?s tidinessduring the day (kitchen, copy room, meeting rooms)
• Prepare basic breakfast and make sure it's always possible to get a warm cup of coffee
• Event planning (including internal and recruiting events until HR-Cooridator is in place)
• Travel booking and receipt management
• Assisting the management in ad-hoc requests
• Assisting in the ongoing office renovationproject and keep the work environment up to speed when done.
HR-Support:
• Applicant management
• Administrate the Organizational chart and keep it up to date
• Handle and answer incoming public service papers
• Compile and update employee records (hard and soft copies)
• Work environment (fire drills, making sure we are up to date)
• Assist with day to day operations of the HR functions and duties
• Maintain staff confidentiality at all times when handling HR-related topics.
Required Skills
• You are a prestigeless person that can help out in any part of the organization
• You have previous experience of similar work or experience in another service profession, preferably including administration
• As a person you are extremely service-oriented, driven and you see what needs to be done. You are careful and have a structured mindset
• You are used to working independently and to updating others about the status of your assignment
• You are used to multi-tasking, have excellent time management skills and ability to multi-task and prioritize work
• Prior experience of working with Microsoft Office is required for this role
• Excellent written and verbal communication skills. You should be fluent in both spoken and written Swedish and English
• You are available no later than beginning of June
Preferred skills
• You have a thorough understanding of office management procedures
• You have good analytical abilities and aptitude in problem-solving
• You have a substantial interest in fashion, photography, or in IT
We are a fast-growing B2B fashion-tech start-up. With our scalable hardware-software solutions, we industrialize image and content production for fashion eCommerce players globally. Our team in Stockholm will be up to 70 employees this year to serve our growing base of large customers in Europe and the U.S. Working at Looklet means working in a fast-paced Swedish-Franco-German environment.
Varaktighet, arbetstid
Tillsvidare
Heltid
Vi tillämpar 6 månaders provanställning
Publiceringsdatum2016-04-15ErsättningFast månads- vecko- eller timlön
Fast månadslön. Individuell lönesättning.
Så ansöker duVi tar endast emot ansökningar via länk:
Klicka på denna länk för att göra din ansökanFöretagLooklet AB
AdressLooklet AB
Åsögatan 119 1TR
11624 Stockholm
KontorsadressÅsögatan 119
Stockholm
Övriga kontaktuppgifterTelefonnummer: 08-12204900
Jobbnummer 2787274
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