HR Documentation Specialist
Hitachi Energy Sweden AB / Bibliotekariejobb / Västerås
2025-02-07
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HR Documentation Specialist to support in cleaning, organizing and updating HR documentation in our archive. The role must ensure our records are accurate and moved correctly to the new digital archive and new archive vendor.
As part of the EDM project, there is a need to sort out (scan, sort out, digitalize) HR paper documentation stored in T7 building in Västerås and in our external archiving vendor.
How you'll make an impact:
Review and analyze existing HR documentation to ensure compliance with company policies and legal requirements.
Organize and categorize archived documents, identifying outdated or duplicate records.
Update, label, and digitize physical and electronic files for better accessibility.
Collaborate with HR team members to ensure proper handling of sensitive information.
Build a new, improved process for archiving
Prepare reports on progress and propose improvements to the document management process.
Your background:
3+ years of experience in HR operations, compliance, or HR administration, with a focus on document management tools
Strong understanding of HR policies, labor laws and compliance requirements and knowledge of GDPR and data protection regulations related to HR documentation.
Experience in managing employee records, contracts and HR documentation in structured and compliant manner
High attention to detail and accuracy in handling sensitive employee data
Strong written and verbal communication skills, with fluency in Swedish and English
What we offer
Collective agreement
Flexible working time
Health care and wellness allowance
Fantastic career possibilities within Hitachi Energy both within Sweden and globally
Mentor to support you throughout onboard phase
Various trainings and education supporting employee development
Diversified company with over 70+ nationalities working in Sweden
Supplementary compensation for parental leave
Employee Benefit Portal with thousands of discounts and perks
More about us
We are eager to learn more about you and the unique contributions you can bring to our team. Please note that our selection process is ongoing, and the position may be filled before the advertisement expires. If you're interested, don't wait - apply today!
More information: Recruiting Manager Bartosz Korczyk,
bartosz.korczyk@hitachienergy.com will answer your questions about the position. Union representatives - Sveriges Ingenjörer: Bo Westman, +46 107-38 38 04; Ledarna: Frank Hollstedt, +46 107-38 70 43; Unionen: Karin Ulvemark, +46 107-38 51 42. All other questions can be directed to Talent Partner Eva Schölin,
eva.scholin@hitachienergy.com.
Så ansöker du Sista dag att ansöka är 2025-08-05
Klicka på denna länk för att göra din ansökan Omfattning Detta är ett heltidsjobb.
Arbetsgivare Hitachi Energy Sweden AB (org.nr 556029-7029)
721 36 VÄSTERÅS
Arbetsplats Hitachi Energy, Västerås
Jobbnummer 9151535