Grants Administrator
European Spallation Source Eric / Administratörsjobb (offentlig verksamhet) / Lund
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hela Sverige The External Relations & EU Projects Group at the European Spallation Source (ESS) in Lund invites applications for a Grants Administrator position.
Description of the group
The External Relations & EU Projects Group provides tailored support and assistance to scientists and engineers at ESS in developing, writing and submitting applications for national, but mostly European research funding. The Group is also in charge of administrating all awarded grants at ESS, which includes the grant set-up, the financial reporting throughout the implementation phase as well as the closing-out of the project including the facilitation of audits.
Description of main responsibilities
We are seeking a Grants Administrator with relevant professional experience to join our team. The role will involve the following activities:
Call identification
• Weekly screening of relevant open calls and tenders on national and international level
• Collaborate with all project areas to identify calls for specific projects
• Distribution and follow-up of open calls with contact points in project teams
Proposal set-up
• Supporting the setting-up of grant applications
• Providing the cost-benefit-analysis of proposals
• Preparing the administrative documents required for applications
• Supporting the budget set-up using ESS in-house systems and rates
• Setting-up, up-dating, and maintaining general documents collection needed for ESS Grant applications (e.g. administrative and financial requirements, ESS general description, CVs, scientific publication lists, chapters on project management, quality assurance, dissemination & implementation etc.)
Proposal submission
• Reviewing of budget and administrative deliverables
• Supporting the timely submission of all necessary reporting to grant providers and project leaders
Grant preparation for allocated Grants
• Providing of information to Grant Authority and/or Consortium leader
• Ensuring the timely delivery of all administrative and legal documents necessary in the Grant preparation phase (Declarations, legal agreements, contracts, accession forms etc)
• Set-up of grants in internal tools (ESS-ON and Primavera P6)
Grant implementation for allocated Grants
• Financial management incl. budget tracking through monthly cost control reports
• Ensuring the timely and complete delivery of requested project and financial reporting
• Time reporting incl. time sheet filing
Project closing
• Ensure the timely and complete delivery of requested of final project and financial reporting
• Preparation of project financial audit and archiving of administrative/financial documents
Qualifications
Required qualifications:
• Relevant work experience in a similar role
• Academic degree in subject relevant to the portfolio of the tasks. A background in Economics, Finance or Business Administration degree will be an asset
• Proven knowledge of EU framework programmes, in particular Horizon 2020
• Experience in the administration of EU framework programme projects
• Excellent writing and communication skills in English
• Experience in working on multiple projects simultaneously
• Self-motivated, service-oriented, flexible and able to prioritise and meet agreed deadlines
• High attention to detail and accuracy
• Experience of working in an international environment is essential
• Proven written and oral communication skills in English
• Excellent MS Excel skills
What ESS can offer
ESS can offer you a variety of things, such as passionate colleagues, a vibrant melting pot of diversity, and a challenging and high paced work environment where our employees take great pride in designing and building a world leading facility for materials research.
If you were to join ESS, you would become an important piece of the puzzle, since all our skilled staff are needed in order to fulfill the overall mission. We value and need expertise, innovative minds, great ways of leading and interacting with others, and the ability to work with people regardless of culture and background.
Duration & Location
The position is a fixed term position of 2 years.
Your work place will be situated in Lund, Sweden.? The position is to be filled as soon as possible.
Application & Contact
Please provide your curriculum vitae and cover letter in English by clicking on "apply" and following the instructions. Please note we only accept applications via the ESS website or ESS intranet. Internal candidates are encouraged to apply through the intranet.
The deadline for applications is 2019-06-26. NB! Please note that we will review applications continuously, so we recommend candidates to send in applications as soon as possible.
For more information regarding the ESS recruitment process in general, please follow this link
https://europeanspallationsource.se/ess-recruitment-process. For further information regarding the position, please contact the recruiting manager, Group Leader for External Relations & EU Projects Group, Ute Gunsenheimer, ute.gunsenheimer[at]esss.se.
For further information regarding the recruitment process, please contact HR Officer, Tina Nilsson, tina.nilsson[at]esss.se.
For trade union information please contact Unionen / Mikael Johansson at +46 46 888 32 51 or SACO / Swedish Association of Graduate Engineers/ Riccardo Bevilacqua at +46 46 888 32 28.
Varaktighet, arbetstid
Heltid/ Ej specificerat
Publiceringsdatum2019-06-17ErsättningMånadslön
Så ansöker duSista dag att ansöka är 2019-06-26
Klicka på denna länk för att göra din ansökanFöretagEuropean Spallation Source ERIC
AdressEuropean Spallation Source ERIC
Odarslövsvägen 113
24564 Lund
KontorsadressOdarslövsvägen 113
Jobbnummer 4830966
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