Global Publications Coordinator
Poolia Göteborg AB / Supportteknikerjobb / Göteborg
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hela Sverige AstraZeneca is now looking to recruit a Global Publications Coordinator. The consulting assignment will start as soon as possible and go on for 12 months during a maternity leave. The basics of the role include data entry, routing publications to appropriate individuals for review, and creating and maintaining publication records in the publications database. Are you the one we are looking for? Next step, apply now - the recruitment process is already ongoing!
about the consultant assignment
The arena:
The Global Publications Coordinator team is responsible for ensuring the appropriate review and approval of scientific publications within the Innovative Medicines and Early Development (IMED) Division of AstraZeneca. Scientific publications include scientific abstracts, congress posters and presentations, journal manuscripts, textbooks and theses. All scientific publications produced at AstraZeneca must go through the appropriate review and approval process prior to public disclosure to ensure medical accuracy and protection of the company's intellectual property (IP). The Publications Coordinator works closely with scientists and authors to ensure that their publications are reviewed in publication coordinators in place at the moment: two in Gothenburg, two in Alderley Park in the UK, and one in Cambridge in the UK. Due to a team member going on maternity leave we are now looking for a 12-months maternity leave cover in Gothenburg or Cambridge. This dynamic team offers an excellent starting point to join the company and an opportunity to work toward becoming a publications professional.
Task, duties and responsibilities:
The basics of the role include data entry, routing publications to appropriate individuals a timely fashion and captured in our publications database. There are a total of five for review, and creating and maintaining publication records in the publications database. Other tasks would be to assist with the compliance components in line with the AZ publication policy, coordinate review and sign off process for publications in publication management tool, working with internal authors to support publication tasks, report generation from publication management tool; interacting and communicating with all levels of employees.
Description:
Responsible for managing the internal Publication Sign-Off (PSO) process (via an electronic publication system) to ensure the timely review of publications in support of assigned functions and/or therapeutic areas. Provide support and assistance to authors with publication requirements such as authorship agreements, needs assessments, protocol redaction and transfer of value, to ensure compliance with AZ publication policies, transparency initiatives and external guidelines such as the CIA and Federal Sunshine Act. Works under moderate/general supervision to manage and prioritize workload to ensure deliverables are completed per time and quality goals.
Accountabilities/Responsibilities:
• Responsible for managing the internal publication review and sign off process in the e-publication system in compliance with AZ Publication Policy and to required timelines.
• Serves as the first- line contact for external and internal queries regarding the AZ publication review and sign-off process, and e-publication system.
• Creates and maintains accurate and complete data records in the e-publication system in a timely manner.
• Triages centralized publication mailbox for assignment of publication review requests, as assigned.
• Demonstrates/promotes compliance with established AZ publication policy, standards and processes. Generating and reviewing reports to identify publications in violation of internal policies.
• Supports/Contributes to ongoing process improvements for the internal publication review and approval process, including the e-publication system.
• Generates standard and customized publication-related reports from the e-publication system.
Who you are
Minimum Requirements - knowledge, experience, qualifications:
• Bachelor's degree preferred (science/health/communications field preferred) or equivalent work experience.
• Requires 2+ years of experience working autonomously in a demanding office environment; proficiency working with database systems (Datavision experience helpful) and with cross-functional teams strongly preferred.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) essential.
• Relevant pharmaceutical/biotechnology industry/communications experience preferred.
• Familiarity with/Working knowledge of the drug development process, preferred.
• Familiarity with/Working knowledge of scientific/medical terminology, scientific publication process, and principles of Good Publication Practices/ICMJE guidelines preferred.
Skills and Capabilities:
• Proven/Strong written, verbal, and interpersonal communication skills. Fluent in both Swedish and English.
• Ability to work collaboratively, to manage/prioritize multiple projects from conception to completion, working in a fast-paced environment; demonstrated flexibility/willingness to adapt to changing deadlines and priorities.
• Ability to make effective decisions in the absence of complete information and when under pressure.
• High degree of skill in analyzing and processing information, time management, organization, data entry, and maintaining confidentiality; attention to detail and follow-up essential.
• Strong customer focus both internal and external
• Knowledge of reference database and publication tracking a plus.
About Poolia Life Science
Poolia Life Science can offer several opportunities for skilled people with a background in biochemistry, chemical engineering or science. We work with Sweden's leading pharmaceutical and life science companies. So whether you're interested in research, regulatory affairs, quality assurance, environmental and quality control, sales and marketing, or just want a career change, we have the job for you.
Next step, apply now!
Varaktighet, arbetstid
Heltid Sex månader eller mera
Publiceringsdatum2017-11-16ErsättningFast månads- vecko- eller timlön
Så ansöker duSista dag att ansöka är 2017-11-23
Ange följande referens när du ansöker: 48426
Klicka på denna länk för att göra din ansökanFöretagPoolia Göteborg AB
AdressPoolia Göteborg AB
Kungsgatan 42
41115 Göteborg
KontorsadressKungsgatan 42
Jobbnummer 3807144
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