Faculty Assistant
The World Maritime University / Administratörsjobb / Malmö
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Under the overall supervision of the Associate Academic Dean of WMU the post-holder is expected to provide administrative support for the activities and delivery of the of the University's MSc teaching. The post-holder is expected to provide a wide range of operational, administrative and secretarial support to the Associate Academic Dean, required liaison services between faculty members and students, external contacts, and various organizations and assist in keeping WMU positioned as an academic institution of excellence and help advance the institution and its reputation.
Specific duties for the Faculty Assistant include the functions indicated below:
Assisting the Vice-President Academic, Associate Academic Dean and Faculty, supporting students, collaborating with Registry, arrangements with Visiting Professors, Field Study planning
Engagement with Students, Faculty, Academic Management, Registry and Administrative management internally
Engagement with a large number of Visiting Professors annually, planning with hosts for the several Field Studies, and negotiations with hotel sales managers and travel agent, externally
Communication of grade results to students and to registry
Planning and maintaining academic schedule
Developing, managing and updating the Faculty Portal and Faculty Manual
Prepare samples and appropriate documentation of course description and assessments, as well as dissertations and other material for the External Examiners annual audit of the MSc programme
Serve as focal point for academic management following to the academic year and each subject cycle
Undertake all secretarial and administrative tasks related to the MSc programme
Perform other duties as needed
Application
Applicants should send a letter of interest, a complete CV, and the contact information of three referees - all in English - to the Head of Human Resources, Marco Batista (
mb@wmu.se). Candidates will be contacted if they are short-listed. Deadline for applications: 15 August 2018.
This position is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited.
Entry gross monthly salary: 24718 SEK.
Qualifications
University degree (BA/BSc) or a post-high school technical education in a related field
Have a minimum of three years of experience in administrative tasks (desirable in higher education academic environments)
Fluent in spoken and written English
Excellent oral and written communication and interpersonal skills;
Be pro-active and have the ability to work effectively and accurately with little guidance and supervision
Be able to work in an international environment with English as the primary language
Be flexible in coordinating multiple projects and meeting deadlines
Have effective communication skills in an international and multi-cultural academic environment
Demonstrate flexibility, motivation, enthusiasm and tact
Strong computer skills
The World Maritime University (WMU) is a postgraduate and research university established in 1983 by the International Maritime Organization, the maritime agency of the United Nations. WMU offers M.Sc. and Ph.D. programmes, Postgraduate Diplomas, and Professional Development Courses (PDCs) with the highest standards in maritime and oceans education, research, training and capacity-building. WMU also has a highly respected research programme in maritime and ocean fields.
Publiceringsdatum2018-07-05Så ansöker duSista dag att ansöka är 2018-08-15
Ange följande referens när du ansöker: Faculty Assistant (GS-4)
FöretagTHE WORLD MARITIME UNIVERSITY
AdressTHE WORLD MARITIME UNIVERSITY
BOX 500
21118 MALMÖ
KontorsadressFiskehamnsgatan 1, P.O. Box 500
Jobbnummer 4238865
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