Facilities Administrator/Receptionist
Phadia AB / Receptionistjobb / Stockholm
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Position Summary:
We are recruiting for a Facilities Administrator/Receptionist with Danish language skills to join the front of house team in Stockholm.
Responsibilities:
• Have contact with suppliers of services and materials to the office; cleaning companies, security companies, alarm companies, office supplies companies, postage/mail handling companies, construction companies, food suppliers, window cleaning companies, furniture suppliers etc. Responsibility for signing new agreements and renewal of agreements with suppliers. Examination of invoices regarding these companies.
• Be responsible for the storage spaces in the office, hold a dialogue with departments that want to store products, instruments, marketing materials in the warehouse. Keep these spaces in good condition and organize an annual cleaning.
• Be responsible for the demo laboratory, including the wet lab, hold a dialogue with sales and technical support staff about storage of demo products. Organize an annual cleaning of freezers and refrigerators as well as destruction of hazardous materials.
• Be responsible for recycled material, keep in touch with the recycle company and plan for occasions when there is an extra need for vessels.
• Be helpful when returning company cars by contacting our leasing company.
• Handling of Nordic telephone calls to the switchboard.
• During office hours, answer calls at the reception. Connect external and internal customers to the right person within and outside the Nordic organization.
• Connect calls to people outside the LSG Group to other parts of the Thermo Fisher Scientific Group.
• Staff the reception and receive visitors and deliveries to the office. Ensure that all external visitors register and receive security information. Make schedules for colleagues who cover the reception/switchboard during lunch breaks. Administer the access control system and key tags for employees and suppliers who need access to the office outside office hours. Manage shared office keys.
• Manage incoming mail. Scan and send incoming invoices to the finance department in Paisley. Sort, envelope, postage and send outgoing invoices to customers.
• Manage parcel shipments and keep in touch with the various shipping companies we use for these shipments.
• Be responsible for the office's meeting rooms with table placement changes prior to meetings, restoring meeting rooms after use, refilling with consumables and booking the meeting rooms. Plan and take responsibility for larger meetings for customer and internal training in the office. Meetings from 2 to 80 people including catering, staff rental, sound system rental, ordering of consumables and bookings of hotels and transport. At meetings, work in the evenings may occur.
• Order and set the table for breakfast meetings once a week.
Minimum Requirements/Qualifications:
• Good basic level education.
• Language skills: Swedish, Danish and English.
• Computer literate - "Microsoft Office" - Word / Excel / Powerpoint / Office 365.
• Must have excellent administrative skills, organizational skills and the ability to plan and handle various tasks.
• Accuracy, stress resistance and the ability to work independently are necessary.
• At least three years' experience with office responsibilities and reception / exchange, preferably in a fast-growing and changing sales environment.
Please apply with your CV in English. If you have any questions please contact the Recruiter: Laura.Tilley@ThermoFisher.com.
About us:
Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue exceeding $25 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies or increasing productivity in their laboratories, we are here to support them.
Our global team of more than 75,000 colleagues delivers an unrivalled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services and Patheon.
With Thermo Fisher Scientific, it's not just a career. It's a chance to realise your best - professionally and personally.
Apply today!
Publiceringsdatum2021-05-20Så ansöker duSista dag att ansöka är 2021-06-06
Klicka på denna länk för att göra din ansökanFöretagPhadia AB
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Phadia AB (org.nr 556041-3204)
112 43 STOCKHOLM
Arbetsplats Thermo Fisher Scientific LSG Group
Jobbnummer 5749739
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