Executive assistant to head of group communication
Saab AB / Ekonomiassistentjobb / Stockholm
2019-01-30
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hela Sverige Visa alla jobb hos Saab AB i Stockholm,
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hela Sverige At Saab, we constantly look ahead and push boundaries for what is considered technically possible. We collaborate with colleagues around the world who all share our challenge - to make the world a safer place.
What you will be a part of
Group Communication leads and develops communication at Saab. Within the function there is approximately 80 employees, most of them located in Sweden but a number of employees are also located around the world. They are working to drive and inspire exceptional communication, contribute to Saab winning business while empowering our people and our brand. It is an open, international and professional culture with many activities and a fast pace. Communication is an integrated part of all Saab activities and it supports our business goals.
We are now looking for an executive assistant to Head of Group Communication, Sebastian Carlsson.
Your role
The executive assistant provides administrative and personal support to the Head of Group Communication. You will also support with production of presentations, briefing papers and background material. It means being service minded and proactive to ensure that these duties are carried out smoothly and support our everyday operations. You will work in close cooperation with colleagues from different parts of Saab. You will have a key role in keeping things together and help others to move forward, aiming at executing successful communication.
Your responsibilities will, amongst other things, include:* Handling the logistics and infrastructure around the Head of Group Communication daily work and long-term planning. Sebastian is often traveling and out of office and you will have an important role at daily managing the office and serve as a point of contact for other parts of Saab. * Administrative task such as handling mailboxes, mail and telephone. Archiving, copying, making printouts. Taking care of travel and calendar planning. Supporting with travel expenses. Etc.* Support producing presentations, briefing material and background papers.* Arranging conferences and administrating various forums (sending invitations, prepare agenda, taking minutes) within the function.* Handling financial management, doing administration of invoices.* Coordinating administrative processes towards group Finance, Group HR and other functions.* Producing and updating administrative manuals.
Your skills and experience
You are an appreciated service minded colleague with advanced organisational and administrative skills. We are looking for either a person with past experience of similar positions or a person who just have received a college/university degree (finance, communication and marketing, political science or similar) looking for a job to learn and grow from.
Good judgement, high integrity and flexibility to handle and respond to upcoming situations is necessary attributes for this position. You have deep understanding of service and administration and are both competent and willing to organise and perform advanced duties in these areas. It is essential that you can have many activities and projects running simultaneously. You are also analytic and have the ability to summarize information and present it in a professional way. We are seeking a fast and service-oriented quick thinker with the ability to organise and simplify administrative tasks.
Relevant academic education and/or equivalent experience within these areas is a major advantage. An interest in communication and marketing is a necessity. You have great social skills and love to work in an environment that demands cooperation with colleagues and external partners. You are fluent in both Swedish and English, spoken and written.
This position includes access to classified information, therefore you are required to conduct a security screening in accordance with the Protective Security Act and be approved for security clearance by an authority. Welcome with your application!
About Saab
Saab is a global defence and security company operating in the fields of air, land and naval defence, civil security and commercial aeronautics. We number 15,500 employees and have operations on all continents. Technologically we are leaders in many areas, and one fifth of our earnings are spent on research and development. Saab is also a company with opportunities. A company where we see diversity as an asset and where you have both considerable responsibility and good opportunities for advancing in your career. But also a company that respects each person's need for a rewarding life beyond work.
Varaktighet, arbetstid
Tillsvidare Tillträde enligt överrenskommelse
Publiceringsdatum2019-01-30Ersättning•
Så ansöker duSista dag att ansöka är 2019-02-12
Klicka på denna länk för att göra din ansökanKontaktTheresa Hagelborg 013-180000
FöretagSaab AB
AdressSaab AB
Olof Palmes Gata
11122 Stockholm
KontorsadressOlof Palmes Gata
Jobbnummer 4584663
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