Executive Assistant & Office Manager to Quant
Capega AB / Assistentjobb / Stockholm
2024-10-28
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hela Sverige About Quant
Quant is the number one partner in supporting the customer journey towards Smart Maintenance. Smart Maintenance is achieved by a systematic maintenance approach with integrated digital tools to drive sustainability, plant performance, cost optimization, and safety. Our success is the result of strong partnerships between Quant and our customers.
For more than 35 years, Quant has been a market leader in industrial maintenance, maintaining and improving the safety, production, and equipment performance for over 400 facilities world-wide. Quant employs 2,700 people and operates at 71 sites across Europe, Middle East, and the Americas.
Job SummaryAs the Executive Assistant to the CEO and CFO, you will play a crucial role in supporting executive leadership through high-level administrative tasks, strategic planning, and effective time management. This position involves coordinating daily activities, managing schedules, organizing meetings, and preparing key documents to ensure smooth executive operations.
Additionally, as Office Manager, you'll oversee the day-to-day office functions, fostering a productive and organized workplace environment. This dual role requires a proactive, adaptable professional with exceptional communication skills and a commitment to excellence in supporting executive and office operations.
Key Responsibilities
Executive assistant
calendar management
communication with clients and external stakeholders
travel arrangements
meeting arrangements
preparing presentations
managing archives
managing travel reimbursement
supporting the chairman of the board and other board members when needed
supporting the management team with practical tasks
supporting other staff with basic tasks when needed
support to the switchboard Quant AB / Quant Service Sweden
Office management
arranging meeting rooms
coordinating catering
ordering office supplies
contact with landlord, security, cleaning
safety introductions and coordination of safety trainings
Qualifications
We are looking for an experienced Executive Assistant who is fluent in both Swedish and English, with a strong focus on commercial success and customer satisfaction. You possess excellent organizational skills and demonstrate a flexible, confident, and dynamic personality suited to a fast-paced environment. You are thorough and responsible in your work, with a positive attitude and a willingness to adapt to new challenges. Additionally, the candidate we are looking for has a high tolerance for stress and can bring efficiency even in high-pressure situations.Application Process
In this recruitment process, Quant is collaborating with Capega and Recruitment Consultant Magnus Holmqvist. Please apply through the link as soon as possible, as we are continuously reviewing applications. The deadline for applications is the 30th of November. If you have any questions, please contact Magnus Holmqvist at
magnus.holmqvist@capega.seQuant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Ersättning Lön enligt överenskommelse
Så ansöker du Sista dag att ansöka är 2025-04-16
Klicka på denna länk för att göra din ansökan Omfattning Detta är ett heltidsjobb.
Arbetsgivare Capega AB (org.nr 559163-0016)
Arbetsplats Capega
Kontakt Magnus Holmqvist
magnus.holmqvist@capega.se 076 –277 43 94 Jobbnummer 8981294