Executive Assistant med erfarenhet från läkemedelsindustrin!
Docs International / Administratörsjobb / Solna
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hela Sverige Specific Responsibilities and skills for Position:
This role provides admin support for the GM in the Nordics region. In addition to Senior Administrative Assistant responsibilities, the incumbent will Prioritize workload involving multiple large projects/timelines Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance. Under manager's direction, creates draft reports, documents, presentations and templates using raw data. May gather data using internet searches. Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly. Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities. Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations.
Essential Duties and Job Functions:
In addition to Senior Administrative Assistant responsibilities, prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance. Arranges for needed resources in order to meet timelines. Uses advanced level software programs such as Excel, ChemDraw, Filemaker Pro, Access and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations. Under manager's direction, creates draft reports, documents, presentations and templates using raw data. May gather data using internet searches. Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and
influences workflows accordingly. Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities. Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations. May screen and prioritize manager's mail and email. Assists in the orientation of new administrative assistants and other staff. Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.
Knowledge, Experience and Skills:
Requires a minimum of a high school diploma plus 3-5+ years administrative experience. We can also accept a junior applicant with approximately one year experince from administration. Excellent verbal, written, and interpersonal skills are required. Requires knowledge and understanding of administrative and office policies and procedures. Must possess good proofreading and editing skills of technical documents. Has the ability to review the work of lower level administrative assistants. Advanced knowledge and experience using a number of office software. Works under minimal supervision. Receives occasional direction from manager to perform non-routine job responsibilities and duties.
Who are we?
Our Services:
Our full-spectrum resourcing solutions extend from contingent staffing, to functional resourcing, large-scale FSP and executive search. In addition, DOCS has developed a tailored training division 'CRAcademy' to provide Traineeships and Training & Education programmes that are designed to develop careers for clinical research professionals.
Our Customers:
DOCS clients include small, mid and large sized Pharmaceutical companies in addition to many leading Biotechnology, Medical Device companies and CROs. As a global partner, DOCS currently offers global resourcing solutions to our clients.
Our History:
DOCS was formed in The Netherlands 1997 and grew to become the premier staffing provider to the European pharmaceutical industry. The company was acquired by ICON plc in 2007 and was merged with ICON's existing resourcing division, ICON Contracting Solutions. The merged company is now known as DOCS, and offers clients over 15 years of experience in the provision of global resourcing solutions.
Our Scale:
With over 1000 employees based in our offices in over 25 countries, DOCS offers one of the worlds broadest clinical resourcing platforms. We currently support client needs ranging from a single individual to international teams of hundreds of personnel.
Publiceringsdatum2014-10-20Arbetstider och omfattningVisstidsanställning 6 månader eller längre
Heltid
9 månader med chans till förlängning.
TillträdeOmgående.
ErsättningFast lön
Så ansöker duAnsökan kan skickas till e-postadress:
sofie.andersson@docsglobal.comKontaktSofie Andersson
FöretagDocs International
AdressDocs International
16973 SOLNA
KontorsadressGustav III.s Boulevard 34
Övriga kontaktuppgifterTelefonnummer till arbetsgivaren saknas i denna annons.
Faxnummer: 08-50521131
Jobbnummer 2037091
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