Executive Assistant
Volvo Business Services AB / Administratörsjobb / Göteborg
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Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and its finance solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams in a global context, then we could be a perfect match.
The Global Headquarters for Volvo Financial Services is seeking an Executive Assistant to provide executive level administrative support to three Senior Vice President's within the Volvo Financial Services Global HQ team.
What you will do
As Executive Assistant, you plan and execute projects, provide ongoing administrative support and ensure that the administrative functions are handled in a professional, timely and accurate manner.
Your starting point will be to, together with your colleagues at VFS and in the broad cross-functional network at the Volvo Group, take responsibilities in the following areas:
Provides comprehensive executive administrative support for the SVPs, including the coordination and organization of detailed calendars, events and reports in a confidential, professional manner.
Creates and edits presentations using Microsoft Power Point and related programs
Ability to interact with all levels of management, practicing excellent interpersonal and communication skills (both verbal and written)
Ability to organize and prioritize work effectively on multiple tasks in a demanding environment
Manages visits for the SVPs both onsite and off-site including domestic and international travel arrangements, agenda planning, presentations, and acting as the liaison for all participants
Schedules SVPs staff meetings and provides agendas and associated materials to the team
Manages key projects and initiatives as determined by SVPs
Acts as the primary point of contact for the SVPs including phone support and visitors in a professional manner
Tracks expenses and files expense reports in a timely manner in accordance with company policy
Coordinates and maintains appropriate distribution lists
Maintains adequate office supplies and printed materials
Routes incoming mail and prepares outgoing mail and overnight packages
Other duties as assigned
Occasional overtime required
Your future team
You will report directly to the SVP, Services and Solutions and work closely with two other SVPs in VFS executive management team as a true partnership. In VFS, we demonstrate a clear vision to continue Transforming Together, a global mindset and a proven track record of successfully developing people, teams, culture, and leadership.
In many of our markets, VFS has won the Great Place To Work award, where Great Work is done. By interacting with each other as an on-site business, we build relationships, which allow us to work together more efficiently and form stronger bonds with our colleagues and customers. This position is located in Gothenburg, Sweden.
Who are you?
Do you dream big? We do too, and we are excited to grow together. In this role, we believe it is the right mindset that will make a difference at VFS. If you, besides your genuine interest in working with people in Transforming Together, also have a positive, service-oriented, and collaborative mindset, and take a proactive approach to handling all responsibilities, idea generation, and recommendations for productivity and efficiency - then we would welcome you to apply for this role.
We believe the successful candidate has an effective level of ambition and ability to understand team and corporate objectives, demonstrates superior verbal and interpersonal communication skills as well as ability handling confidential information and working with a high level of integrity and ethics. You have also proven experience including problem solving, research and analysis.
Qualifications likely required to be successful in this role include:
Associates degree preferred but not required.
10+ years professional administrative experience.
8+ years of significant experience supporting senior executives.
Exceptional planning and organizational skills with a focus on quality and attention to detail.
Extensive experience managing global calendars for multiple individuals (for example: meeting coordination and determining the priority of meeting requests and events)
Experience working in a fast-paced professional environment where sound business judgment and a flexible and adaptable approach are valued.
Exceptional grammar, business writing, and presentation preparation skills including the ability to communicate at all levels of the organization.
Excellence in reading, writing, and speaking English; additional languages a plus.
Expert level experience working with Microsoft Office.
Business mindset.
What's in it for you?
We offer a solid and competitive package of compensation and benefits, plus you will enjoy a diverse working environment with a culture of care and inclusion. As an investment, we support your personal development and growth to achieve your career aspirations. Volvo Financial Services is an on-site business and we understand that you might need occasional or temporary flexibility, which your leader is equipped to manage and fits well to our culture, as being together enables us to build upon our innovative and collaborative culture, as well as develop you for continued success.
Ready for the next move?
If you want to make a real impact in your career, Volvo Financial Services is where you want to be. We look forward to meeting you. We'll discuss how we can help each other on our journey together. Don't hesitate to connect with us.
Philippe Henriette, SVP, Services & Solutions of Volvo Financial Services, email:
philippe.henriette@volvo.com Anitra Satterfield, Global People & Culture Business Partner, email:
anitra.satterfield@volvo.comKindly note that due to GDPR, we will not accept applications via mail. Please use our career site.
Så ansöker du Sista dag att ansöka är 2023-07-05
Klicka på denna länk för att göra din ansökan Omfattning Detta är ett heltidsjobb.
Arbetsgivare Volvo Business Services AB (org.nr 556029-5197)
405 08 GÖTEBORG
Arbetsplats Volvo Group
Jobbnummer 7892692
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