Executive Assistant
Afry AB / Administratörsjobb / Göteborg
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AFRY is a European leader in engineering, design, and advisory services, with a global reach. We accelerate the transition towards a sustainable society. We are 17,000 devoted experts in infrastructure, industry, energy and digitalisation, creating sustainable solutions for generations to come.
Job Description
As the Executive Assistant you will have an important role in our Energy Division Business Management by assisting the Executive Vice President/Head of Division Energy and provide administrative and operational support to all aspects of her daily work routine. You will coordinate and manage scheduling, attend to administrative tasks and routinely perform a wide variety of support duties such as:
Draft, review and send communications on behalf of the Executive Vice President/Head of Division Energy; compose routine correspondence, prioritize e-mails and respond when necessary. Determine priority of matters of attention; redirect matters to handle, or handle matters personally, keep the Executive Vice President/Head of Division Energy advised of time-sensitive and priority issues to ensure appropriate follow-up.
Schedule meetings and assist in the preparation and distribution of meeting agendas and materials, attend meetings and take notes of discussion and summaries.
Coordinate and handling travel arrangements, this include both domestic and international arrangements.
Prepare and submit expense reports.
Prepare and organize legal and strategic materials and plans. Complete a variety of projects including creating PowerPoint presentations and financial spreadsheets
Qualifications
We are looking for someone with a resourceful, can-do attitude and at least three to five years' prior experience in supporting a senior executive or team. The dynamic nature of this role requires a high "level of service"-mindset as well as strong communication and analytical skills. You have time-management skills and the ability to identify and anticipate needs as well as prioritize and multitask when necessary.
The interpersonal skills required for the role enables you to cultivate productive working relationships across the company and interact seamlessly across a broad range of individuals globally.
Formal qualifications include;
An associate/bachelor's degree or Higher Education Diploma within administration, communication or with a business/economical focus.
Confident in handling Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and easily acquire skills in other computer software and programs.
You have professional language skills in Swedish and English. Both written and verbal communication skills are required for both languages; writing, editing, and proofreading skills
Standard German/Swiss German would be considered a merit, but not as important as the intrapersonal skills mentioned above.
In this role you are expected to handle highly sensitive and confidential financial, legal and personal information with professionalism and discretion - background checks will be conducted.
Additional Information
We can offer an interesting role for someone that thrives in a fast-paced environment in a company that is making future and that plays an important role in the energy transition - shaping future for the generations to come.
AFRY is committed to creating an inclusive & diverse environment and we are actively looking for qualified candidates irrespective of gender, gender identity, sexual orientation, ethnicity, religion, disability, or age. You will be part of a global and diverse company where our differences are our strengths. Join us to accelerate the transition towards a sustainable society.
Due to vacation/summer time this ad will be posted during summer and the recruitment process will be resumed by the end of August. Interviews are planned to be held during September - we appreciate your patience for those of you that might have send in your application in early summer.
AFRY is committed to creating an inclusive & diverse environment and we are actively looking for qualified candidates irrespective of gender, gender identity, sexual orientation, ethnicity, religion, disability, or age. You will be part of a global and diverse company where our differences are our strengths. Join us to accelerate the transition towards a sustainable society.
Publiceringsdatum2022-07-11Så ansöker duSista dag att ansöka är 2022-08-10
Klicka på denna länk för att göra din ansökanAdressAFRY AB
Grafiska Vägen 2
41263 Göteborg
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Afry AB (org.nr 556120-6474)
Grafiska Vägen 2 (
visa karta)
412 63 GÖTEBORG
Jobbnummer 6814957
Observera att sista ansökningsdag har passerat.