Executive Assistant
NRG Sweden AB / Assistentjobb / Stockholm
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hela Sverige Our customer, a well-known international and iconic software company is looking for an Executive Assistant to work in their office located in the Center of Stockholm.
Team:
This person will be working in the Leadership team supporting and assisting several managers.
We are looking for a self-starting, effective and ambitious Executive Assistant to multiple Directors in the Leadership Team.
As Assistant you will be a problem-solver and must be able to work proactively, be a master at multitasking and always be a step ahead. The role includes an extensive network both internally and externally, both in Sweden as well as internationally.
The role is fully responsible for the administrative support to the Sales Director and the organization. In addition, it manages several administrative processes and will act as the project manager for certain initiatives and events.
Tasks
• To be overall responsible for supporting the Directors and their management teams (incl. travels, engagements and other administrative tasks), both on a daily and on a long-term basis.
• Book and coordinate group meetings organized by the Directors segments (e.g. all hand, weekly management meetings). Coordinate the internal communication through OneNote, send out agenda, book room/Teams Meeting.
• Support all recruitment and on-boarding processes with practicalities such as PCs, mobile phones, parking permits, access cards etc.
• Assist new recruits with a variety of questions and issues, including expense report system.
• Check expense reports for direct reports to the Director.
• Help employees with questions regarding the purchase system.
• Responsible for creating and monitoring POs
• Arrange gifts when necessary for team.
• Maintain up-to-date internal policies on travel, mobile etc. and inform employees of changes if needed.
• Keep the distribution list, security groups, organization chart, holiday list etc. updated
• Be part of the group of administrative assistants.
• Have contact with Western Europe assistant group and help in various questions and issues.
• Be part of and participate in arranging external events, workshops, trainings, kick-offs, parties etc.
Skills and requirements:
• Proven capabilities and experience as Executive Assistant, 3-5 years
• Strong interpersonal skills and can-do mentality
• Service minded, flexible and able to effectively multi-task.
• Eye to detail
• Problem solver
• Ambitious and always interested to develop and learn new things.
• Excellent communication skills in both Swedish and English (both spoken and written).
• Comfortable and thriving in a volatile, uncertain, complex and ambiguous environment.
• Advanced knowledge of standard productivity tools like Outlook, PowerPoint, OneDrive and Teams.
• High integrity and trustworthiness a must and behave and follow our code of conduct.
• well structured, highly motivated and a positive team member.
• University degree, preferably in business administration or equivalent, is a plus
Start date: asap (December/January)
Duration: contract of 18 months
Please note that we will start interviews as soon as possible after, so register on our website with application, CV in English and arguments why you would be the best possible candidate for this assignment. For more information please contact Mari Torstila at torstila (at) nordicretailgroup.com (mailto:
karina.nilsson@nordicretailgroup.com)
OM NORDIC RETAIL GROUP
Nordic Retail Group är idag Nordens ledande expert inom bemanning, rekrytering och genomförande av säljdrivande aktiviteter. Vi grundades 1997 och finns idag lokalt representerade i alla 4 nordiska länder. Nordic Retail Group har år efter år placerat sig på topplistor över Nordens snabbast växande företag. Vi har kunnat göra det eftersom vi hjälper våra kunder att lösa en av deras mest affärskritiska utmaningar: Hur de ska maximera sin försäljning. Vi vet att lösningen handlar om människor, konsten att attrahera rätt människor med rätt motivation och erfarenhet. Vi fokuserar alltid på att finna rätt person, inte bara att fylla en vakans. Genom det är vi med all tydlighet mer fokuserade på personer än funktioner. Vi strävar efter att vara en toppresterande arbetsgivare. Att attrahera, utveckla och uppskatta de bästa talangerna inom vårt område.
Varaktighet, arbetstid
Heltid Anställningstid enligt överenskommelse
Publiceringsdatum2019-11-20ErsättningLön enligt överenskommelse
Så ansöker duSista dag att ansöka är 2020-05-08
Klicka på denna länk för att göra din ansökanFöretagNRG Sweden AB
Omfattning Detta är ett heltidsjobb.
Arbetsgivare NRG Sweden AB (org.nr 556611-9474),
http://nordicretailgroup.com/ Arbetsplats Nordic Retail Group
Jobbnummer 4965252
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