Document Control Supervisor
AIR Employment Services Sweden Filial / Inköpar- och marknadsjobb / Boden
2025-05-02
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The Document Control Supervisor comprehensively understands various processes, procedures, systems, and concepts within the Document Control discipline. They can resolve problems by identifying and selecting solutions and applying technical experience and precedents. The Document Control Supervisor analyzes available information to solve ongoing Document Control-specific problems. They directly impact the quality of tasks performed or services provided by the team.
Responsibilities for Internal Candidates
Key Tasks and Responsibilities:
Gain experience in the following work area: iDocs
Develop basic technical skills to complete assigned work
Direct document management team as Lead Document Controller
As Lead Document Controller, engage the participation of other disciplines
Coordinate all activities within own discipline and discipline interfaces with other disciplines
Lead the Document Management team of the assigned work area and complete within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
Plan, organize, and direct all aspects of Discipline execution on the assigned project, including scope, deliverables, schedule, and all Discipline workforce resources - agree on allocations with the Engineering Manager
Ensure interfaces and deliverables are clearly identified
Maintain responsibility for progress and productivity, identifying any required corrective action
Act as project-based discipline point of contact in communications and meetings with the Project Team, customer, vendor/supplier and/or subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, third parties, etc.
Assist the Department Manager with recruiting, interviewing, hiring, and ensuring staffing levels are adequate
Develop the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and McDermott standards
Become familiar with specific technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
Ensure project EDMS platform is set up to meet Client and McDermott technical requirements
Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
Advise the Project Management Team on document management issues and interface processes and requirements
Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
Act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc. on day-to-day Document Management issues
Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the Client and Suppliers, via the EDMS
Prepare, review, and issue defined project reports on document status, including the Master Document Register
Supervise Document Management personnel on projects and provide timely feedback to the Document Management Department Manager on personnel performance
Ensure proper EDMS training of all project personnel as well as training of Document Management personnel in Document Management procedures and systems (Unifi)
Assist in the establishment, maintenance, development, and improvement of Document Management processes, systems, and tools
Participate in and lead internal and external audits as required
Provide regular status reports to Project and Department Management on Project Document Management workload and any issues
Ensure active and frequent engagement with MOPEX counterpart/s for the project
Deliver information required for handover and turnover in accordance with project contractual requirements
Archive project records
Provide lessons learned from project execution to Project Management and Department Management
Så ansöker du Sista dag att ansöka är 2025-06-01
E-post:
se.airswift@airswift.com Omfattning Detta är ett heltidsjobb.
Arbetsgivare AIR Employment Services Sweden Filial (org.nr 516410-6311)
Jobbnummer 9317439