Corporate Services Support
British Embassy in Stockholm / Administratörsjobb / Stockholm
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hela Sverige Visa alla jobb hos British Embassy in Stockholm i Stockholm The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Description
The British Embassy in Sweden is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking to recruit a full-time Corporate Services Support. Main responsibilities will include: to provide practical administrative support including official transport work for the British Embassy in Stockholm.
Main Responsibilities:
General Administrative Support - includes but not limited to:
• Annual Ergonomic assessments:
• Daily Post - and Air Freight Diplomatic Post/ Bags;
• Maintenance of minor machinery e.g franking machine/ Coffee machine/
Printers/ shredders;
• Finance Admin - scanning and uploading invoices to Sharepoint and provide
effective back-up for the Finance Assistant related to preparatory work prior to
scanning;
• IT support in respect of completion of application forms, checking inventory
items with guidance from IT Support Officer;
• Property Compliance Assessments (PCA) / Self Assessment support for
Estates Team.
Official Driving
• Transport arrangements for Embassy Senior Staff, VIP visits, new and
departing UK staff, airport runs, delivery & collection of items as required to
support the One HMG Platform, including all associated logistics, ensuring
effective coordination with current Driver and customers;
• Joint management of the transport fleet to ensure vehicles readiness.
Security & logistics Support - Crises planning/ Testing/ upkeep
Essential qualifications and experience .
• Customer service oriented;
• IT literate ie proficient in using Microsoft Office Suite;
• "Can do" attitude;
• Organised person;
• Team player;
• Positive Outlook;
• Ability to work a flexible schedule;
• Ability to work under pressure;
• Good communication skills;
• Independent written and Proficient English spoken;
• Driver license holder valid in Sweden;
• Knowledge of Stockholm road network;
• Minimum 3 years of proven track record as a driver;
• Minimum 3 years of working office experience.
Desirable qualifications and experience:
• Experience in driving VIP or high profile personnel preferred;
• Certified Advanced Driving Skills.
Required competencies
Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace Applications
Applications:
Deadline for application is 4 June 2017. For further details on this vacancy and information on how to apply, please follow the link on the new FCO Local Staff Vacancies Homepage:
https://goo.gl/ZiBWjG or to the link below:
https://fco.tal.net/vx/appcentre-ext/brand-2/candidate/so/pm/4/pl/1/opp/3275-Corporate-Services-Support-A1-Stockholm-SWE222/en-GB Additional information:
Please note that the deadline for applications is 23:55 on the day mentioned in the above field "Application deadline". We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
The successful candidate will be subject to confirmation of a background check and security clearance.
Publiceringsdatum2017-05-30Så ansöker duSista dag att ansöka är 2017-06-04
FöretagBritish Embassy in Stockholm
AdressBritish Embassy in Stockholm
Box 27819
11593 STOCKHOLM
KontorsadressSkarpögatan 6-8
Jobbnummer 3528034
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