Corporate Services Assistant (GS-3) - The World Maritime University - Vaktmästarjobb i Malmö
Corporate Services Assistant (GS-3)
The World Maritime University / Vaktmästarjobb / Malmö
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Duties Under the overall supervision of the Special Assistant to the President, the post-holder is expected to assist the University in corporate services and general office support to faculty, staff, management, students and visitors.

Specific duties for the Corporate Services Assistant include the functions indicated below:

Responsible for maintenance of (1) audiovisual and IT equipment in class rooms and auditorium and provide assistance when needed; (2) support Frontdesk in technical as well as end-user matters relating to the phone system; (3) maintain and replace consumables for Multi-Function Printers (MFPs)
Assist in the Printshop (internal mass printing and photocopying services, operation of the printers)
Facility management assistance (maintenance and repair of buildings, facilities and equipment - both at the WMU Building and WMU Residence - in liaising with City janitors, preparing and maintaining classrooms and common areas)
Assist in providing Transportation Services and maintenance of official vehicles (inner-city duties, pick-up and drop-off of VIP guests, maintaining official vehicles and liaising with car suppliers)
General office assistance (assist in distribution and dispatch of internal and external postal mails, assist in inventory taking, assist in procurement of supplies, assist in transporting of goods between WMU Building and WMU Residence)
Assistance during major events, namely the annual Graduation and the meetings of the Governing Bodies by providing transportation services and on site assistance in facilities related matters
Assist on fire protection matters as defined in the Fire Protection Plan (Systematiskt Brandskyddsarbete); Assist ICT & Security Officer on building and security related matters (intrusion alarm, surveillance cameras, building access, ventilation, heating, sprinkler system, etc)
Performing other duties as may be required


Applicants should send a letter of interest, a completed Personal History Form is mandatory, and the contact information of three referees - all in English - to the Head of Human Resources, Marco Batista ( Candidates will be contacted if they are short-listed. Deadline for applications: 31 October 2018.

This position is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited.


High school diploma
Have a minimum of two years of experience in corporate services or equivalent
Fluent in spoken and written English and Swedish
Good interpersonal skills
Be pro-active and have the ability to work effectively and accurately with little guidance and supervision
Be able to work in an international environment with English as the primary language
Demonstrate flexibility, motivation, enthusiasm and tact
Ability to operate in a discrete and confidential manner
Good computer skills

The World Maritime University (WMU) is a postgraduate and research university established in 1983 by the International Maritime Organization, the maritime agency of the United Nations. WMU offers M.Sc. and Ph.D. programmes, Postgraduate Diplomas, and Professional Development Courses (PDCs) with the highest standards in maritime and oceans education, research, training and capacity-building. WMU also has a highly respected research programme in maritime and ocean fields.


Så ansöker du
Sista dag att ansöka är 2018-10-31


BOX 500
21118 MALMÖ

Fiskehamnsgatan 1, P.O. Box 500


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