Contract and Grants Officer
International Idea / Administratörsjobb (offentlig verksamhet) / Stockholm
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Responsible for providing support to Project Managers in the management and coordination of the pre- and post- award stages of grants and contracts.
Duties and Responsibilities:
Under the immediate supervision of the Chief Accountant the incumbent performs the following duties:
To provide guidance and support to project managers in the preparation of project proposals once a potential funding source has been identified by ensuring conformity with all application requirements in terms of budgets, substance and compilation of all relevant materials;
To provide advice and assistance to staff on procurement matters, negotiation of partnership agreements and contracting suppliers;
To review draft project proposals, grant agreements and contract documents for compliance with the Institute's policies;
To monitor adherence to donor contractual requirements within the framework of the Institute's internal policies, with special focus on timelines of reporting, invoicing, and disbursement;
To liaise with funding agencies, suppliers and staff within the organization as pertains to contract management;
Actively integrates the inclusion of a gender perspective in all activities;
Performs any other task as assigned by the Chief Accountant.
Qualifications and Required Skills:
Education:
University degree in contract law, finance, business, procurement, commerce or equivalent.
Professional Experience:
Minimum four (4) years experience in contracting and related issues within the context of donor funding. Experience with a donor agency or with an organization in receipt of funds from donors is highly desirable, as is knowledge and exposure to different donor practices, in particular EC funding instruments;
Solid knowledge of procurement and contracting concepts, tendering, contract design and administration issues, multi-party agreements. Ability to draft non-routine contractual instruments and use independent judgement and creativity in resolution of contract issues;
Solid knowledge of project design, grant administration and management, including budgeting, costing of proposals, monitoring implementation and acquittal of funds;
General understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications;
Working knowledge of copyright principles and experience with publishing agreements would be a considerable asset.
Functional Competencies
High level of numeracy and logical thinking;
Good sense of initiative, ability to work independently, set priorities and perform under pressure with accuracy and dedication;
Ability to establish positive working relationships within the organization at various levels;
Strong client service orientation and excellent organizational and follow-up skills;
Excellent communication skills, both written and spoken.
Computer Skills
High level of computer literacy (Microsoft Office Package); experience with ERPS (Enterprise Resource Planning System) desirable.
Language Skills:
English: Excellent knowledge both written and orally;
Spanish or Swedish: considered an asset.
Terms of contract:
2 year fixed term contract.
International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.
Publiceringsdatum2009-08-06Arbetstider och omfattningVisstidsanställning 6 månader eller längre
Heltid
ErsättningFast lön
KontaktMarco Batista, HR Officer, 08 698 37 31 (Telefon),
m.batista@idea.intFöretagInternational IDEA
AdressInternational IDEA
10334 STOCKHOLM
KontorsadressStrömsborg
KontaktuppgifterTelefonnummer: 08 698 37 00
E-postadress:
vacancies@idea.int Jobbnummer 487120
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