Business Office Coordinator Region Europe North & Central
Volvo Business Services AB / Backofficejobb / Göteborg
2026-01-09
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We are now looking for a Business Office Coordinator (BOC)-a role that combines strategic coordination with executive support to the Regional Senior Vice President North & Central.
VFS Region Europe North & Central includes 8 markets covering 10 countries, and you'll play a key role in driving alignment, efficiency, and execution of organizational priorities across the region.
In addition to managing cross-functional initiatives and serving as a trusted advisor, the role plays a key role in ensuring that the company adheres to regulatory requirements and upholds strong governance practices.
This position requires exceptional strategic, organizational, and interpersonal skills to thrive in the fast-paced and highly regulated banking and financial services sector.
The position is based in Sweden, Gothenburg and reports to the Senior Vice President North & Central.
• Prepare Executive materials and follow-up: You will support the Regional SVP in preparing and delivering ad hoc presentations to the Executive management (VFS EMT), including VFS Business Planning Days, Business Review Meetings, and Townhalls. You will also coordinate Regional meetings by managing facilitation, minutes, and action follow-up. You will play a key role in onboarding new RMT members (market leaders).
• Facilitate Market Support and Coordination: You will join the SVP with market visits and drive the preparation and follow-up of specific topic workshops, ensuring materials, actions, and outcomes are effectively managed. You will also support markets with ad hoc projects, including onsite initiatives. You will act as a liaison between markets and global functions by coordinating and consolidating deliverables.
• Engage with Business Areas: You will coordinate meeting preparation and follow-up with Business Areas such as Volvo Trucks, Renault Trucks, Volvo CE, and Penta, including financial updates, insurances, and strategic initiatives. You will also follow-up on strategic topics developments ensuring alignment with regional priorities.
• Coordinate Functional Governance: You will lead or support cross-functional initiatives such as joint BA/VFS insurance projects, VFS competitive strategy coordination, EaaS and rental coordination. You will also maintain oversight of activities prioritized across markets, including D&IT investments, CX, and global assessments. Working closely with Legal and Compliance, you will help maintain and coordinate projects, frameworks, policies, and processes between the SVP, markets and functions.
• Manage Administration and Digital Workspace: You will provide executive support to SVP, including calendar coordination, meeting arrangements, travel bookings, and ad-hoc expense management. You will also ensure smooth communication with stakeholders, actively utilize & promote collaborative tools and AI to drive efficiency and productivity for SVP, MDs and in the markets.
• Foster Collaboration and Community: You will work together with the other Business Office members, VFS HQ functions and EAs to share best practice, collaborate on similar market, regional or Business Area projects and activities to drive quality and efficiency as a team.
EDUCATION AND PROFESSIONAL EXPERIENCE
• Bachelor's Degree in Business Administration, Management, Finance, Economics, or a related field is generally required.
• Advanced degrees such as an MBA or relevant certifications (e.g., Project Management Professional (PMP), or Governance certifications) are advantageous but not mandatory.
• Minimum of 3 years of experience in a similar role supporting senior executives, preferably within the banking, financial services, or highly regulated industries.
COMPETENCIES AND SKILLS
• Strategic thinking and organizational skills to manage multiple priorities.
• Strong project management, balancing multiple high priority projects simultaneously
• Leadership qualities to support onboarding and community-building efforts.
• Ability to work in a fast-paced, dynamic environment with high regulatory oversight.
• Strong analytical and problem-solving skills with the ability to draw conclusions from large amounts of information
Proven team player with the demonstrated ability to influence others
Target-driven, self-motivated and willing to take responsibility
Experience working in an international and multicultural environment
Fluency in English; additional languages relevant to regional markets can be a plus.
Så ansöker du Sista dag att ansöka är 2026-01-23
Klicka på denna länk för att göra din ansökan Omfattning Detta är ett heltidsjobb.
Arbetsgivare Volvo Business Services AB (org.nr 556029-5197)
Gropegårdsgatan (
visa karta)
405 08 GÖTEBORG
Arbetsplats Volvo Financial Services
Jobbnummer 9675257