Administrator

Elma School / Administratörsjobb (offentlig verksamhet) / Stockholm
2012-10-03
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School Administrator position
Main Purpose: In consultation with the Principal, to offer an effective administrative support service to the staff of School, including duties covering buildings, finance, personnel and data management.

Main Activities:

Administrative Duties
Act as personal assistant to the Principal including dealing with highly confidential and sensitive issues;
Processing of orders as instructed by authorized managers within school;
Responsible for the upkeep of the school diary and that of the Principal as appropriate;
Dealing with teacher, parent?s e-mails as directed;
To provide administrative support for the organization of school trips and events;
To support the administration of the School?s work experience program, including both placement and receipt of students;
Preparation of documentation for and minutes from governors meetings, including attendance at meetings where possible;
Co- ordinate the content for school publications including newsletters, reports, questionnaires and liaising with external publishers as necessary;
To act as the first point of contact for Elma School, greeting visitors, ensuring that security processes are in place and followed and providing hospitality as appropriate;
Complete, submit documents of Practice and new start job places to Arbetsförmedlingen.

Financial Duties
To carry out the year end procedure in accordance with Dudley?s financial procedures;
Administer the payment of expense claims as appropriate;
Maintain income and expenditure accounts for the School Fund;
Co-ordinate School fund accounts for audit inspection;
To work with the Principal to ensure that financial administration is carried out in accordance with the Financial management standard;
Responsible for of bank statements for the capitation account and the school fund;
Administer the Payroll for all staff in school.

Personnel Duties
Process all documentation required for teaching and non-teaching staff appointments or changes;
Create, maintain and update confidential staff files;
Process all routine aspects of teaching and support staff appointments;
Collect all monthly timesheet reports from staff;
Process timesheets for payment of supply cover and other staff as appropriate;
Draw up advertisements for vacancies;
Monitor advertising, recruiting and selection process

Data Management
Responsible for the use, updating and maintenance of schools information management systems in Schoolsoft (student?s documents, schedules, reports, calendar);
Supporting the Principal in the production of assessment data for analysis;
Support the Principal in producing statistical information as required;
School?s website management.

Prerequisites:
Proven experience of:
2 years minimum in the development, management and operation of administrative systems of primary school with Schoolsoft program;
Dealing with confidential and sensitive information relating to staff, parents and
children;
Operating financial/accounting systems;
Preparation of documentation for meetings;
Administering a financial year end procedure;
Budget monitoring.
Qualifications or Training:
Qualification in office management/administration and fund management.
Practical Skills:
Exploitation and effective use of SchoolSoft program, Hogia program;
Ability to prioritize and manage issues for the Principal.

Personal Qualities & Attributes:
Ability to meet deadlines as determined by the Principal;
Ability to relate well to children and adults and promo

Publiceringsdatum
2012-10-03

Arbetstider och omfattning
Tillsvidare
Heltid

Ersättning
Fast lön

Så ansöker du
Ansökan kan tyvärr inte göras via e-post.

Företag
ELMA SCHOOL

Adress
ELMA SCHOOL
RÅGSVEDS SKOLGRÄND 8, HUS C
12465 BANDHAGEN

Kontorsadress
RÅGSVEDS SKOLGRÄND 8, HUS C
BANDHAGEN

Övriga kontaktuppgifter
Telefonnummer: 08-6058070

Jobbnummer
1355714

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Administrator

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