Administrative Secretary at Embassy
South African Embassy / Administratörsjobb / Stockholm
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Vacancy at the South African Embassy (Available: 1st September 2011)
Position: ADMINISTRATIVE SECRETARY
Main duties:
• Assist with the organisation and co-ordination of social event, conferences, summits etc. for the Embassy; thus make hotel bookings and transport arrangements for officials and visitors, liaise with catering departments and schedule catering requirements for embassy meetings.
• Perform secretarial duties such screening telephone calls - redirect appropriately; draft routine letters, invitations, types unclassified reports and official correspondence; attend and take minutes of meetings, both in the office and other locations; files correspondence and other records; handling queries telephonically and also respond in writing when required.
• Assist in inventories and stock control: updating of the asset register and inventory list; record all new purchases on the asset register; liaise with removal when new transfer coming or leaving for pickup and delivery of goods; check goods purchased against the invoices in terms of quality and quantity; ensure the maintenance of all office equipment.
• Assist with all administrative and clerical functions such as process photocopies and frank mail; assist new transfer officials and outgoing; handle all request forms for transport and other services; prepare and submit medical/entertainment/subsistence and transport claim for admin transferred staff; handling of school account for transfer staff and also liaise with schools when needed.
• Provide relief service to Administrative Officer/Accountant and the reception area as and when required and assist with all other duties assigned to the post.
Publiceringsdatum2011-07-21Utbildning och erfarenhetRequirements: A minimum of 12 years schooling with completion of at least a two year Secretarial Diploma/Certificate PLUS a minimum of 3 years experience as a Secretary or Administrative Clerk;
• Possess a positive and flexible attitude, good organizational capability; dedication to service, quality and details; and prepared to take on additional duties where appropriate, having the ability to handle stressful situations.
• Computer literate - MS Excel and Word processing knowledge and skills is essential.
• Knowledge and experience in Bookkeeping/Accounting would be an advantage.
• 100% Fluency in Swedish and English is non-negotiable.
• Non-Swedish nationals need to have a valid permanent residency permit and need to submit proof when applying.
• No criminal record.
Salary Package: Starts from SEK 247,092.00 per annum (negotiable depending on qualifications and experience).
Only short-listed candidates will be contacted.
Please submit your application both CV and Cover Letter (in English) no later than close of day 12th August 2011.
If you have questions regarding this job you are welcome to contact:
Ruby Bleppony
South African Embassy
Fleminggatan 20
112 26, Stockholm
Tel. No. (08) 243 950
E-mail:
blepponyr@dirco.gov.zaArbetstider och omfattningTillsvidare
Heltid
ErsättningFast lön
Salary Package: Starts from SEK 247,092.00 per annum (negotiable depending on qualifications and experience).
Så ansöker duSista dag att ansöka är 2011-08-12
Ansökan kan skickas till e-postadress:
blepponyr@dirco.gov.zaKontaktRuby Bleppony,
blepponyr@dirco.gov.zaTel. No. (08) 243 950
FöretagSouth African Embassy
AdressSouth African Embassy
Flemminggatan 20, 4TR
11226 STOCKHOLM
KontorsadressFlemminggatan 20, 4TR
KontaktuppgifterTelefonnummer: 08-243950
Faxnummer: 08-6607136
E-postadress:
info.saemn.swe@telia.com Jobbnummer 988870
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