Administrative Officer To Ecdc
Manpower / Administratörsjobb / Stockholm
2017-04-20
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hela Sverige Administrative Officer to European Centre for Disease Prevention and Control
Work Description
We are searching for an Administrative Assistant for our client, the European Centre for Disease Prevention and Control (ECDC) in Solna.
Task:
The person shall be requested to perform various tasks including:
* Provide independent and high level administrative and organisational support to the planning, implementation, coordination and follow up of the activities in different projects, both internal and external
* Provide administrative support and briefings to senior management
* Organise and monitor projects and activities and follow up on deadlines, implementation and reporting
* Organise and coordinate internal and external meetings, preparing agendas, transcribing minutes, reception of visitors
* Manage documentation for briefings and publications
* Respond to queries and request for information and documentation with a high level of service attitude, tact, discretion and confidentiality
* Perform various other administrative tasks as deemed necessary
* Providing independent and high level administrative and organisational support to the planning, implementation, coordination and follow up of the activities of two groups (ECDC migrant health task force as well as working group on EU enlargement and ENP countries); preparing briefings to senior management; organising coordination meetings with external partners; preparing agendas, transcribing minutes, preparing documents
* Performing duties of International Relations Officer; responsible for International Relations Section's internal and external communication efforts, including the annual development of the proposal for IRS communication activities; ensuring the timeliness of intranet updates, news items, coordination of monthly IRS Newsletter
* Organisation of non EU delegates visits, including both internal and external coordination, preparing agendas, receiving guests, taking minutes, other logistics
* Other tasks as assigned by the Head of International Relations Section
You will get an employment as a consultant with Manpower. The assignment is to start in the middle of June 2017 until the end of August 2017 with possible extension up to the total length of 12 months. The role is for full-time.
Competences and experience
These specific competences and experience are required for the current assignment:
* Education at university level or other relevant post-secondary education, and relevant professional experience
* Proven experience as an administrative officer, preferably in a multicultural working environment
* Excellent skills in managing documentation, preparing correspondence and other documentation
* Thorough knowledge of Microsoft Office (Word, Excel, Power Point and Outlook)
* Excellent command of English; oral and written
* High level of responsibility and ability to take initiative
* High level of service orientation
* Ability to work under pressure and experience in organizing work and prioritizing accordingly
* Ability to communicate efficiently at all levels internally/externally and in an appropriate manner
* Excellent ability to work in a team
* High level of discretion and ability to handle confidential matters
* Experience working with non EU countries; knowledge of EU/ECDC procedures; knowledge of EU landscape and ECDC International Relations Section's role on that desired
* Well-developed sense of diplomacy, tact, discretion and confidentiality
* Excellent communication skills, both oral and written; strong interpersonal skills and ability to interact with people of all levels in an organisation
* Excellent team work abilities
* Excellent organisational skills, attention to detail, efficient way of working
Application
Please apply for the job via the link "ansök" with your CV (preferable Europass CV) and a letter of motivation, written in English, explaining which job specific expertise and personal characteristics you can bring to the job. Please attach the letter of motivation and resume in the same document. We do not accept or respond to application through email.
For questions contact
Varaktighet, arbetstid
Heltid Contract
Publiceringsdatum2017-04-20ErsättningEj angivet
Så ansöker duSista dag att ansöka är 2017-04-27
Ange följande referens när du ansöker: 20236
Klicka på denna länk för att göra din ansökanKontaktCamilla Ögren
Camilla.ogren@manpower.seFöretagManpower
AdressManpower
11181
11181 0180
KontorsadressKlarabergsgatan 29
Jobbnummer 3449804
Observera att sista ansökningsdag har passerat.