Administrative Officer To Ecdc

Manpower AB / Administratörsjobb / Stockholm
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Manpower är Sveriges ledande rekryterings- och bemanningsföretag med tiotusentals attraktiva arbetsgivare över hela landet som våra kunder. Med vårt omfattande nätverk, lokalt såväl som globalt, kan vi erbjuda mängder av spännande lediga jobb som hjälper dig att bygga din karriär, både på kort och lång sikt. Hos oss kan du söka heltidsjobb eller extrajobb vid sidan av studierna. Kanske är det via oss som du hittar ditt drömjobb? Välkommen att registrera ditt CV och söka någon av våra tjänster.

Work Description
We are searching for an Administrative Assistant for our client, the European Centre for Disease Prevention and Control (ECDC) in Solna.

Task:
The person shall be requested to perform various tasks including:

* Responsible for the weekly Senior Management Team Meetings, including coordination and preparation of documents, minute-taking and follow-up of decisions
* Drafting information notes to ECDC's Advisory Forum and Management Board, drafting Flash reports summarising key indicators/key points from Management Board meetings
* Coordinate Managers' meetings'
* Coordinate Disease Programmes' briefings
* Drafting policy papers and similar documentation
* Provide independent and high level administrative and organisational support to the planning, implementation, coordination and follow up of the activities in different projects, both internal and external
* Provide administrative support and briefings to senior management
* Organize and monitor projects and activities and follow up on deadlines, implementation and reporting
* Organize and coordinate internal and external meetings, preparing agendas, transcribing minutes, reception of visitors
* Manage documentation for briefings and publications
* Respond to queries and request for information and documentation with a high level of service attitude, tact, discretion and confidentiality
* Perform various other administrative tasks as deemed necessary
* Excellent English skills
* High level of responsibility and ability to take initiative

This position is located within the Vaccine Preventable Disease (VPD) group, but of an administrative nature. Some exposure to a scientific/epidemiological environment can be an advantage.

You will get an employment as a consultant with Manpower. The assignment is to start February 1st and last until February 28th, with possible extension up to the total length of 12 months. The role is for full-time.

Competences and experience

* Experience in giving support to high and upper management, including coordination of meetings, drafting reports, briefings and policy papers, taking minutes and follow-up
* Well-developed sense of diplomacy, tact, discretion and confidentiality
* Excellent editing and drafting skills as well as ability to quickly get an understanding of technical documents (i.e concerning operational content)
* These specific competences and experience are required for the current assignment:
* Excellent communication skills and ability to work independently as well as in a team
* Education at university level or other relevant post-secondary education, and relevant professional experience
* Excellent command of English; oral and written
* Thorough knowledge of Microsoft Office (Word, Excel, Power Point and Outlook)
* Excellent skills in managing documentation, preparing correspondence and other documentation
* Proven experience as an administrative officer, preferably in a multicultural working environment
* High level of service attitude, tact, discretion and confidentiality
* Ability to work under pressure and experience in organizing work and prioritizing accordingly
* High level of responsibility and ability to take initiative.

Application
Please apply for the job via the link "ansök" with your CV (preferable Europass CV) and a letter of motivation explaining which job specific expertise and personal characteristics you can bring to the job. We do not accept or respond to application through email.

For questions contact

Varaktighet, arbetstid
Heltid Permanent

Publiceringsdatum
2016-11-25

Ersättning
Ej angivet

Så ansöker du
Sista dag att ansöka är 2016-12-02
Ange följande referens när du ansöker: 14530
Klicka på denna länk för att göra din ansökan

Kontakt
Camilla Ögren Camilla.ogren@manpower.se

Företag
Manpower AB

Adress
Manpower AB
11181
11181 0180

Kontorsadress
Klarabergsgatan 29

Jobbnummer
3181342

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Administrative Officer To Ecdc

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