Administrative Coordinator to AstraZeneca
Adecco Sweden AB / Administratörsjobb / Göteborg
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Do you have an impressive track record as an Administrative Coordinator, outstanding organizational skills and the ability to multi-task effortlessly? This is an opportunity to take on a challenging and varied role in Early Clinical Development (ECD) as an Administrative Coordinator, providing support to senior leaders, departments and projects. We are looking for someone with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently and lead activities.
The Administrative Coordinator will support senior leaders within our departments, ECD initiatives and events as well as requests from our wider organization.
ECD is a dedicated clinical scientific resource for AstraZeneca 's early development portfolio, which provides a translational medicine capability to rapidly understand the disease target and the potential of our candidate drugs in humans. We enable translational medicine by: human target validation earlier in research, optimization of the clinical trial process, integration of multiple, relevant data sources to better inform investment decisions, and timely scientific insights gathered and shared more broadly across AstraZeneca. We work in close collaboration with early development project team colleagues and relevant external experts to develop biomarkers and new methodologies, to plan, conduct and report clinical studies from healthy volunteers to Phase IIb.
Main duties and responsibilities
Working globally across different time zones, your focus will be on providing high quality and professional administration support to senior leaders/ line managers and assigned projects. You will become an expert user across key business systems and tools and provide a professional point of contact for the organization. Activities include
* Proactive diary management for senior leader(s), using MS Outlook
* Extensive and proactive planning of travel arrangements, consisting of flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries)
* Preparing agendas, presentation materials and other relevant documentation, as necessary
* Collating and processing of expense claims
* Organizing internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls
* Triage of shared admin mailbox requests for support to ensure priorities are dealt with in a timely manner
* Supporting the organization and set up of SPO and ECD wide initiatives and events
* Supporting department new starter onboarding
* Filing and scanning project correspondence
Essential requirements
* Proven experience as an Administrative Coordinator or Senior Administrator supporting senior management/ line managers
* Excellent verbal, written and interpersonal skills
* A professional, confident, and proactive approach, with the ability to work independently
* Ability to work in a team as well as own tasks or activities independently
* Experience of managing requests and priorities from an array of stakeholders, in a changing environment
* Strong organizational, forward-planning and stakeholder management skills
* Demonstrate exceptional attention to detail, working to consistently high standards
* Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
* Good business awareness with sensitivity to highly confidential information
* Communication and relationship-building skills to develop networks both within the company and external
* Assertiveness and strong personal resilience
* Strong proficiency with Microsoft Office web-based programs
Preferred requirements
* Experience in a pharmaceutical or clinical environment
* Experience of working in a global organization; with the ability to work across boundaries, different cultures and time zones
* Champion of efficient and effective processes
About the employment
The position as Administrative Coordinator is as a consultant with start immediately. As a consultant, you are employed in Adecco Sweden. The assignment will start as soon as possible and is expected to last until 2018-08-31, with possible extension.
Adecco is the world 's largest recruitment and staffing company. In Sweden we have offices in about 50 locations and have 5,000 employees. Our size means that we have clients in most industries and an employment as a consultant with us enables you to expand both your social and professional network. Since Adecco works with many sought-after companies that use us for their staffing needs, there is also the chance that you are offered services that never reach the open market.
Adecco has a labor contract. We want you to feel good and we offer including wellness grants, discounts on gym etc. For you to feel safe, you are covered also by insurance and occupational health.
About the application
The position will be filled immediately, and, for that reason, the recruitment process will be continuous during the application period. If you are interested, please do apply as soon as possible. You apply by registering via the form below. Attach CV and cover letter.
The first step in our recruitment process is that you will receive one or more tests sent to your e-mail. Adecco uses the tests as part of the process in order to make a quality-assured and an assessment that is as fair as possible. The recruiter then goes through the applications received continuously and makes a first selection. If you have the profile we are looking for, you will be contacted for a telephone interview. Those who pass this stage of the process will get the opportunity to come to Adecco and meet the recruiter for a personal interview.
If you have questions about the position or the recruitment process you are welcome to contact the recruiter Alexandra Fahlström on 031-725 45 08.
We look forward to your application!
Varaktighet, arbetstid
Heltid Tillsvidare
Publiceringsdatum2018-01-12ErsättningFast lön
Så ansöker duSista dag att ansöka är 2018-01-17
Klicka på denna länk för att göra din ansökanKontaktAlexandra Fahlström 031-725 45 08
FöretagAdecco Sweden AB
AdressAdecco Sweden AB
Östra Hamngatan 26-28
41109 GÖTEBORG
KontorsadressÖstra Hamngatan 26-28
Jobbnummer 3899846
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