Administrative assistant

Belgiska Ambassaden / Administratörsjobb / Stockholm
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The diplomatic representation of Belgium in Stockholm is looking for a full-time multi-skilled administrative assistant Contract of 1 year (can be transformed into a contract of indefinite duration)

The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide consular services to Belgians within our jurisdiction.

JOB CONTENT
a front-desk assistant, you are responsible for inter alia:
• Replying to requests from external clients (via telephone, e-mail, letters);
• Answering incoming telephone calls during office hours.
As an administrative assistant, you are responsible for inter alia:
• Searching for and keeping up-to-date information and documentation that is useful for colleagues' work;
• Drafting letters/verbal notes/various communications.
As an assistant to the Consul, you are responsible for inter alia:
• Handling incoming and outgoing invoices, including the preparation of payments and the registration of expenses and receipts in the relevant accounting software;
• Contacts with the Swedish authorities regarding accounting and taxes.
As a social media and public diplomacy assistant, you are responsible for:
• Managing the content of the Embassy's website, under the supervision of the Ambassador;
• Managing the social media channels of the Embassy, under the supervision of the Ambassador;
• Contributing to the regular newsletter of the Embassy.

REQUIRED AND DESIRED COMPETENCES, AND RECRUITMENT CONDITIONS
Technical skills and knowledge
• Languages:
o Dutch and/or French: required
o English: required
o Swedish: desired
• Good knowledge of MS Office and social media
• Knowledge of financial and budgetary procedures, or willingness to learn about these

Soft skills
We are looking for a staff member who is able to work in a team, is service-oriented, flexible and reliable.
Recruitment conditions
• Education: upper secondary education or relevant experience;
• Experience in a similar position is an asset;
• In possession of a Swedish work permit or a Swedish personal number.

OUR OFFER
• A multi-faceted stable job in a small and motivated team consisting of both Belgian and international staff members;
• A full time position, working days from Monday to Friday, with flexible working hours and the possibility for telework;
• A salary defined according to a grid, corresponding to your qualifications and experience;
• 30 holidays per year, in addition to 14 closing days of the Embassy;
• Additional pension insurance;
• Possibility to follow language classes in Swedish, French or German.
• A fixed-term contract of 1 year, which can be transformed into a contract of indefinite duration.

Varaktighet, arbetstid
• A full time position, working days from Monday to Friday, with flexible working hours and the possibility for telework.

Publiceringsdatum
2022-06-08

Så ansöker du
Sista dag att ansöka är 2022-06-14

Adress
Belgiska Ambassaden
Kungsbroplan 2, 2 tr
10138 STOCKHOLM

Omfattning
Detta är ett heltidsjobb.

Arbetsgivare
Belgiska Ambassaden
Kungsbroplan 2, 2 tr (visa karta)
101 38  STOCKHOLM

Ansökan
E-post: stockholm@diplobel.fed.be

Jobbnummer
6721593

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