The Danish Embassy in Stockholm is looking for a Head of Administration
Danmarks Ambassad / Chefsjobb / Stockholm
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hela Sverige Visa alla jobb hos Danmarks Ambassad i Stockholm The Embassy of Denmark in Stockholm is looking for a full time Head of Administration on an open-ended local contract.
The main objective of the position is back office management and administration, combined with facility management and HR.
The position
Your tasks will i.a. include the following:
• Management of the Embassy's administration team and ensuring that the team members have the best possible conditions for fulfilling their roles systematically and efficiently, including as regards budgeting and accounting, facility management, ad hoc administration, inventories, procurement, office supplies, IT-systems, archiving, etc.
• Housing management and facility management administration, including service agreements as well as communication with service suppliers.
• Administrative project management.
• Financial administration, including budgeting and controlling as well as making agreements with suppliers, accepting goods and services and approving invoices.
• Non-technical IT administration, including creating user accounts, liaising with IT providers and the IT department in the Ministry of Foreign Affairs of Denmark.
• HR administration, including updating employment and personal information, drafting employment contracts, managing salaries and "Super User" function in the time registration of embassy employees.
• Ad hoc assignments from the Embassy's management.
The ideal candidate
• Has an educational background in administration and managerial experience from a similar position.
• Has the ability to take ownership and work both independently and as a team member, often under time pressure.
• Has experience with IT-systems and a high computer literacy with Microsoft Office programmes.
• Has strict prioritization capabilities related to both time and tasks.
• Is structured, responsible and robust.
• Is willing to work extra hours occasionally when needed.
• Has fluency in Danish and/or Swedish.
What we offer
• A position in a dynamic, inter-cultural and informal work environment with a wide range of diverse tasks and a high degree of individual responsibility.
• Good opportunities for developing your competencies.
Employment conditions
• Full time employment on an open-ended local contract based on Swedish labour law and the minimum standards of the Danish Foreign Service.
• A standard 37 hours workweek, including 30 min lunch, based on a flexible hours schedule.
• Entitlement to 2,08 days of paid holiday per month (25 days per year)
• A salary that reflects the candidate's level of qualifications and functions.
• Social security and workplace pension schemes.
Application and Recruitment Process
Please submit your application with the relevant supporting documents to
jobstoamb@um.dk marked "Application: Head of Administration".
Deadline is 20 June 2023. Selected candidates will be invited for interviews, which will take place in week 25 and 26.
Final candidates will have to pass security clearance by the relevant Danish authorities.
The Ministry of Foreign Affairs and the Embassy of Denmark value diversity and equal opportunities for all and welcome applications from all qualified candidates regardless of race, sex, religion, age or disability.
Additional information
For additional information about the position, please feel free to contact Deputy Head of Mission Mr. Lars Bo Kirketerp Lund, e-mail:
larlun@um.dk, phone: +46 (0)8 406 75 23. For more information about the Embassy, please visit our website
www.sverige.um.dk. About us
The Danish Embassy is part of the Danish Foreign Service. The Embassy is a workplace with 26 employees, 4 of whom are posted from Danish ministries. The Embassy promotes and strengthens political, commercial and cultural ties between Denmark and Sweden.
Ersättning A salary that reflects the candidate's level of qualifications and functions. Social security and workplace pension schemes.
Så ansöker du Sista dag att ansöka är 2023-06-20
E-post:
jobstoamb@um.dk Omfattning Detta är ett heltidsjobb.
Arbetsgivare Danmarks ambassad Jakobs Torg 1 (
visa karta)
111 52 STOCKHOLM
Kontakt Mr. Lars Bo Kirketerp Lund
larlun@um.dk +46 08 406 75 23 Jobbnummer 7859980
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