Senior Administrator to AstraZeneca in Mölndal
Adecco Sweden AB / Ekonomiassistentjobb / Mölndal
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hela Sverige AstraZeneca is a global, innovation-driven biopharmaceutical business that focuses on the discovery, development and commercialization of prescription medicines for some of the world 's most serious diseases.
In Discovery Sciences we are passionate about science and our focus on creating medicines through our support for discovery projects in AstraZeneca. Based in the UK, US and Sweden the Discovery Sciences Administration Team is diversely skilled with high energy, ability and standards. Our sole purpose is to enable our talented scientists to focus on science and have seamless and professional interactions with colleagues across AZ and external collaborators. We are involved in a broad array of activities, from coordinating external scientific review meetings, designing communication materials such as newsletters, posters and banners, to arranging global departmental town hall meetings.
We are looking to recruit an experienced PA/Administrator with energy and enthusiasm to learn and develop, with excellent communication skills and a proactive approach to join this fun and effective global team.
The admin team in Sweden is three people, and they are part of a global team of eight administrators.
Discovery Sciences in total has around 400 people and this position will support a leadership member team with reports in Sweden, UL and US.
The successful applicant will be able to:
* Provide a high quality, professional administrative service to customers, which is aligned to business needs
* Provide a professional point of contact for the department and senior customers, both internally and externally and actively promotes effective global communication
* Demonstrate the ability to respond to complex requests on behalf of customers and work independently with little or no day to day direction required. As such, takes a proactive approach to all Administrative accountabilities. Contracts appropriately with customers and able to challenge appropriately and think strategically about the wider impact and implications of a task or activity
* Demonstrate in-depth understanding of the administration function and processes and continually look for ways to work more effectively. Understand the need for on-going change and assist others in handling associated uncertainty.
Accountabilities/Responsibilities
* Provide Administrative support to one or two members of the Discovery Sciences Leadership Team
* Act as a PA to Discovery Science Leadership Team member on an ad hoc basis to cover vacation periods for existing PAs
* Work as part of a global administration team in the UK, Sweden and US
* Actively collaborate with colleagues to support the department
* Contribute to supporting single global mailbox ensuring that customer 's needs are being met at all times
* Use independent judgement to provide timely and effective administrative support and consistently manage own workload priorities
* Co-ordinate internal and external meetings; in particular the Leadership Team meetings, face to face or videoconference, ensuring meetings run smoothly. Take responsibility for co-ordinating meeting agenda, travel arrangements and meeting amenities
* Privy to confidential information; demonstrates discretion at all times
* Proactive involvement in the development and maintenance of processes and initiatives within the administration team, promoting best practice and playing an important role in improvement projects
* Develop personal expertise in systems used within AstraZeneca
* Contribute to the management of departmental admin information, eg. organisation charts, resource management database and SharePoint sites
* The Senior Administrator is also required to carry out any other reasonable requests as required by AZ. Responsible for conducting work in accordance with local SHE requirements, ensuring compliance of local office standards
Candidate Knowledge, Skills & Experience
* Proven experience of providing full PA/administrative support to senior leaders
* Excellent written and verbal communication skills in Swedish and English
* Significant experience of working in a customer orientated role
* Experience of organising internal and external conferences
* Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement
* Excellent team working, networking and influencing skills with ability to engage relevant AstraZeneca staff and leaders at all levels, in developing solutions
* Excellent organisational skills with an ability to prioritise workload, plan ahead and multi-task
* Good time management, pro-activity, flexibility and attention to detail working to the highest standards of accuracy and presentation
* Delivery and results focused
* Assertiveness and strong personal resilience
* Operation of standard office equipment and Microsoft packages, especially SPOL and Intranet administration
* Numerate and accurate
* High level of confidentiality and discretion
Preferred Background
* Significant experience in a senior PA/Administrator role gained through working in a variety of different functions
* Relevant professional administrative qualification
* Knowledge of AstraZeneca business and processes
About the employment
The assignment will start as soon as possible and be for 9 months to start. As a consultant, you are employed in Adecco Sweden.
Adecco is the world 's largest recruitment and staffing company. In Sweden we have offices in about 50 locations and have 5,000 employees. Our size means that we have clients in most industries and an employment as a consultant with us enables you to expand both your social and professional network. Since Adecco works with many sought-after companies that use us for their staffing needs, there is also the chance that you are offered services that never reach the open market.
About the application
The position will be filled immediately, and, for that reason, the recruitment process will be continuous during the application period. If you are interested, please do apply as soon as possible. You apply by registering via the form below. Please submit your application forms in English.
If you have questions about the position or the recruitment process you are welcome to contact the recruiter Alexandra Fahlström at 031-725 45 08.
Varaktighet, arbetstid
Heltid Tillsvidare
Publiceringsdatum2017-12-06ErsättningFast lön
Så ansöker duSista dag att ansöka är 2017-12-13
Klicka på denna länk för att göra din ansökanKontaktAlexandra Fahlström 031-725 45 08
FöretagAdecco Sweden AB
AdressAdecco Sweden AB
Östra Hamngatan 26-28
41109 GÖTEBORG
KontorsadressÖstra Hamngatan 26-28
Jobbnummer 3839885
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