Senior Administrator to AstraZeneca in Gothenburg
S&C Bemanning Göteborg AB / Administratörsjobb / Göteborg
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AstraZeneca is a global, innovation-driven biopharmaceutical business that focuses on the discovery, development and commercialization of prescription medicines for some of the world's most serious diseases.
In Discovery Sciences we are passionate about science and our focus on creating medicines through our support for discovery projects in AstraZeneca. Based in the UK, US and Sweden the Discovery Sciences Administration Team is diversely skilled with high energy, ability and standards. Our sole purpose is to enable our talented scientists to focus on science and have seamless and professional interactions with colleagues across AZ and external collaborators. We are involved in a broad array of activities, from coordinating external scientific review meetings, designing communication materials such as newsletters, posters and banners, to arranging global departmental town hall meetings.
The position as Senior Administrator is as a consultant. As a consultant, you are employed by Söder & Co. The assignment starts immediately and will last for 7 months.
Dina arbetsuppgifter
We are looking to recruit an experienced PA/Administrator with energy and enthusiasm to learn and develop, with excellent communication skills and a proactive approach to join this fun and effective global team.
The admin team in Sweden is three people, and they are part of a global team of eight administrators.
Discovery Sciences in total has around 400 people and this position will support a leadership member team with reports in Sweden, UL and US.
The successful applicant will be able to:
* Provide a high quality, professional administrative service to customers, which is aligned to business needs
• Provide a professional point of contact for the department and senior customers, both internally and externally and actively promotes effective global communication
• Demonstrate the ability to respond to complex requests on behalf of customers and work independently with little or no day to day direction required. As such, takes a proactive approach to all Administrative accountabilities. Contracts appropriately with customers and able to challenge appropriately and think strategically about the wider impact and implications of a task or activity
• Demonstrate in-depth understanding of the administration function and processes and continually look for ways to work more effectively. Understand the need for on-going change and assist others in handling associated uncertainty.
Accountabilities/Responsibilities
• Provide Administrative support to one or two members of the Discovery Sciences Leadership Team
• Act as a PA to Discovery Science Leadership Team member on an ad hoc basis to cover vacation periods for existing PAs
• Work as part of a global administration team in the UK, Sweden and US
• Actively collaborate with colleagues to support the department
• Contribute to supporting single global mailbox ensuring that customer's needs are being met at all times
• Use independent judgement to provide timely and effective administrative support and consistently manage own workload priorities
• Co-ordinate internal and external meetings; in particular the Leadership Team meetings, face to face or videoconference, ensuring meetings run smoothly. Take responsibility for co-ordinating meeting agenda, travel arrangements and meeting amenities
• Privy to confidential information; demonstrates discretion at all times
• Proactive involvement in the development and maintenance of processes and initiatives within the administration team, promoting best practice and playing an important role in improvement projects
• Develop personal expertise in systems used within AstraZeneca
• Contribute to the management of departmental admin information, eg. organisation charts, resource management database and SharePoint sites
• The Senior Administrator is also required to carry out any other reasonable requests as required by AZ. Responsible for conducting work in accordance with local SHE requirements, ensuring compliance of local office standards
Din profil
Candidate Knowledge, Skills & Experience
• Proven experience of providing full PA/administrative support to senior leaders
• Excellent written and verbal communication skills in Swedish and English
• Significant experience of working in a customer orientated role
• Experience of organising internal and external conferences
• Ability to think beyond boundaries of own job, challenge status quo and seek opportunities for continuous improvement
• Excellent team working, networking and influencing skills with ability to engage relevant AstraZeneca staff and leaders at all levels, in developing solutions
• Excellent organisational skills with an ability to prioritise workload, plan ahead and multi-task
• Good time management, pro-activity, flexibility and attention to detail working to the highest standards of accuracy and presentation
• Delivery and results focused
• Assertiveness and strong personal resilience
• Operation of standard office equipment and Microsoft packages, especially SPOL and Intranet administration
• Numerate and accurate
• High level of confidentiality and discretion
Preferred Background
• Significant experience in a senior PA/Administrator role gained through working in a variety of different functions
• Relevant professional administrative qualification
• Knowledge of AstraZeneca business and processes
The position will be filled immediately. Interviews will be held continuously. If you find the role interesting, please apply through
www.soderco.se. If you have any questions regarding this position please contact Lina Friberg or Niklas Ekeblad.
Varaktighet, arbetstid
Heltid Visstid, mer än 6 månader
Publiceringsdatum2017-12-05ErsättningFast lön
Så ansöker duSista dag att ansöka är 2017-12-22
Ange följande referens när du ansöker: 2846
Klicka på denna länk för att göra din ansökanKontaktNiklas Ekeblad
niklas.ekeblad@soderco.seFöretagS&C Bemanning Göteborg AB
AdressS&C Bemanning Göteborg AB
Johan På Gårdas gata 5A
41250 Göteborg
KontorsadressJohan På Gårdas gata 5A
Jobbnummer 3838787
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