Senior Administrator
Poolia Göteborg AB / Ekonomiassistentjobb / Göteborg
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hela Sverige On behalf of AstraZeneca we are looking to hire a Senior Administrator for a consulting assignment. You will get the opportunity to work in a fast paced environment where proactive, creative and flexible skills will be valued.
The consulting assignment will start as soon as possible or after agreement and last for 6 months with possible extension.
Are you the one we are looking for? Apply now - The recruitment process is already ongoing!
Role Description
As Senior Administrator within RIA IMED you will provide a professional point of contact for the departments specifically supported both internally and externally.
You have the ability to respond to complex requests on behalf of customer and work independently with little or no day to day direction required. As such, takes a proactive approach to all administration accountabilities. Contracts appropriately with customers and able to challenge appropriately and think strategically about the wider impact and implications of a task or activity. In your role you need also to be able to give a high quality, professional Personal Assistant service, aligned to business needs, to customers which include senior leaders and staff within the function. You need to be able to work efficiently and at a high pace.
Main Duties and Responsibilities
• Proactive in all aspects of travel arrangements and support with customer's expenses in a timely manner
• A need to independently and proactively plan ahead, challenges meeting plans and makes changes to ensure best use of time
• Understands the customers' preferred ways of working and adapts approaches accordingly
• Prioritizes own work to reflect the priorities of the customer
• Organizes meeting logistics and arrange visit program/meetings for visitors
• Has an interest and willingness to understand business needs to make best use of customers' time
• Works with Cost Centre Manager to monitor spend, highlight trends
• Raises purchase orders as required and timely reconciliation of invoices
• Manage functional administration information
Administrative team contribution
• Is an active member of the Administrative team, works collaboratively with colleagues to support the RIA iMed of approx. 175 members.
• Proactive involvement in the development and maintenance of processes & initiatives within the administration team, promoting best practice and leading improvement projects
• Takes responsibility for the deployment of new processes within the administration team
• Develops personal expertise in systems used within AZ and acts as Subject Matter Experts/Super user
• Proactively shares knowledge within the team
Requirements
TECHNOLOGY/IT SKILLS
• Maintains an awareness of new systems with potential impact on customers and develops personal expertise in new systems where appropriate
• Expert in the use of appropriate IT systems for example:
o Current Conferencing technology platforms
o MS Office
o Finance systems
o Intranet publishing
Essential Requirements
• 5+ year experience of providing full administrative support to senior customers
• Excellent written and verbal communication skills both in English and Swedish
• Excellent administrative, interpersonal, time management and organizational skills
Desirable Requirements
• Experience in a PA/Administrative role from larger international business
• Relevant professional administrative qualification
• Knowledge of AstraZeneca business and processes or other global companies.
Other Accountabilities
The senior administrator is also required to carry out any other reasonable requests as required by AZ. Responsible for conducting work in accordance with local Safety Health and Environment requirements, ensuring compliance of local office standards.
Poolia Office
We take good care of our consultants and we offer social activities, as well as help in planning your future career. Your consultant manager is well experienced from your field, and knows how to get the most out of your assignment.
As a Poolia employee, you are included in the requirements concerning agreements on terms of employment by Unionen. Moreover, you get a grant for working out at your choice of place. You are also covered by a health Insurance.
Varaktighet, arbetstid
Heltid Sex månader eller mera
Publiceringsdatum2017-11-14ErsättningFast månads- vecko- eller timlön
Så ansöker duSista dag att ansöka är 2017-11-16
Ange följande referens när du ansöker: 48326
Klicka på denna länk för att göra din ansökanFöretagPoolia Göteborg AB
AdressPoolia Göteborg AB
Kungsgatan 42
41115 Göteborg
KontorsadressKungsgatan 42
Jobbnummer 3800632
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