Secretary Assistant - Amerikanska Ambassaden - Administratörsjobb i Stockholm
Secretary Assistant
Amerikanska Ambassaden / Administratörsjobb / Stockholm
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POSITION: Temporary Management Office Secretary NOTE: ALL ORDINARY
RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE
ELIGIBLE FOR CONSIDERATION. BASIC FUNCTION OF POSITION: The
incumbent is responsible for the following duties: . Keeps track of the
daily calendar. . Arranges meetings and schedules conference rooms and
appointments. . Makes local transportation arrangements. . Prepares,
types and proofreads correspondence, telegrams, memos and reports in English and
Swedish. . Prepares documents from the Management Counselor and other
members of the Administrative staff for distribution in the Embassy. .
Reviews and forwards incoming mail routed to supervisor, handles when
appropriate, or reroutes to proper office. . Makes in country and out of
country travel arrangements and prepares travel orders for the Management
Counselor. . Maintains office manuals and files in accordance with State
Department policies and procedures. . Makes and receives telephone calls in
Swedish and English; both local and long distance. . Prepares Hotel Survey
reports. . The incumbent also supports the Management Section and acts as
Embassy -Wide Support. Duties include a wide range of administrational tasks
such as, directing phone calls, translation of documents, reviews and redrafts
memos, plan and coordinate for visitors including hotel arrangements and country
clearance requests and VIP visits. The incumbent also keeps record of diplomatic
notes and handles other correspondence. . Other duties as assigned by
Management Consular. Required Qualifications: . Completion of
secondary school and two years of college. . Three years experience with
office work. . Good computer skills such as, Word and Outlook. . Some
business or technical school training, particularly in the areas of typing, word
processing and general office practices. . Language proficiency in English
and Swedish level 4 (on a scale from 1-5). . Knowledge of agency and local
correspondent manuals, instructions and procedures. Knowledge of Embassy and
Swedish Foreign Ministry administrative policies. . Good Knowledge of
general secretarial practices and office management procedures. Ability to draft
letters and compile reports in English and Swedish. BASIC
REQUIREMENTS: . This position is available to Swedish nationals or
permanent legal residents as well as to American citizens with permanent
residence permits in Sweden, under the terms of the Rockefeller amendment
authorizing Embassies to hire Americans abroad for FSN positions, and Embassy
American Family Members. . Applicants must be at least 18 years of age.
* Applicants are selected for appointment on the basis of education,
experience, and suitability for the position to be filled. . The
selected applicant is subject to medical clearance and limited security
investigation and clearance.

Publiceringsdatum
2008-01-17

Anställningstyp/arbetstider
Tidsbegränsad. Heltid. Dagtid. Full time; 40 hours/weekTemporary position April
1, 2008 until October 1, 2008.

Ersättning
Fast lön. Annual gross salary 288,080 Sek.

Kontakt
Liselotte Johansson 08-783 55 44. johanssonll@state.gov .

Så ansöker du
Ansökan via e-post hrstockholm@state.gov . APPLICATION
INFORMATION :Applications: resume and cover letter in English must be received
on email hrstockholm@state.gov by
January 29, 2008

Företag
Amerikanska Ambassaden
Dag Hammarskjölds väg 31
115 89 STOCKHOLM Tel 08-7835300
Fax 08-6611964
Epost: hrstockholm@state.gov
Mer information på http://www.usemb.se

Jobbnummer
102620

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