Secretary/administrative Assistent To Ecdc

Manpower / Administratörsjobb / Stockholm
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Secretary to European Centre for Disease Prevention and Control

Work Description
We are searching for a Secretary for our client, the European Centre for Disease Prevention and Control (ECDC) in Solna.

Task:
Responsible for the logistic management activities within the ECDC Fellowship Programme (EPIET & EUPHEM). http://ecdc.europa.eu/en/epiet/Pages/HomeEpiet.aspx.

* Provide general administrative and secretarial assistance and support the Unit 's process and work flows.
* Receive and process incoming calls, mail and documentation.
* Organise and co-ordinate appointments, missions and meetings including logistics, documentation and follow-up
* Respond to queries and request for information with a high level of service attitude, tact, discretion and confidentiality
* Draft and finalise correspondence and other documents taking notes at meetings
* Manage electronic and paper documents (contact lists, mailing, typing, photocopying, scanning, filling and archiving
* Perform any other task assigned by the supervisor
* Provide administrative support to the procurement section
* Administer correspondence and notifications to tenderers and contractors
* Manage electronic and paper documents, scan, file, archive, register contracts in the registration system
* Preparation, organisation and execution of the logistics for trainings and meetings (trainings also abroad on international training site
* Administrative support and point of communication for participants of training activities, trainers or potential candidates for the Programme
* Collaborate with relevant ECDC sections, in particular the travel organisation department
* Liaise with external partners within and outside the EU (external consultants, trainers, interested candidates for the EPIET programme etc.
* Maintain address databases, and archives.



You will get an employment as a consultant with Manpower. The assignment is to start as soon as possible and until the end of september 2017 with possible extension up to the total length of 12 months. The role is for full-time.

Competences and experience

These specific competences and experience are required for the current assignment:

* Post-secondary education and relevant professional experience
* Proven experience as an administrative assistant/secretary, preferably in a multicultural environment
* Excellent skills in preparing correspondence and other documentation
* Thorough knowledge of Microsoft Office (Word, Excel, Power Point and Outlook)
* Excellent command of English; oral and written
* High level of responsibility and ability to take initiative
* High level of service orientation
* Ability to work under pressure and experience in organizing work and prioritizing accordingly.
* Ability to communicate efficiently at all levels internally/externally and in a appropriate manner
* Excellent ability to work in a team
* High level of discretion and ability to handle confidential matters
* Customer orientation
* Excellent English language skills
* Excellent communication skills
* Strong quality orientation, accuracy and eye for detail
* Experience in working in public administration, especially previous experience in ECDC, is an advantage



Application
Please apply for the job via the link "ansök" with your CV (preferable Europass CV) and a letter of motivation, written in English, explaining which job specific expertise and personal characteristics you can bring to the job. Please attach the letter of motivation and resume in the same document. We do not accept or respond to application through email. The last day to apply is 4th of May.

For questions contact

Varaktighet, arbetstid
Heltid Contract

Publiceringsdatum
2017-05-31

Ersättning
Ej angivet

Så ansöker du
Sista dag att ansöka är 2017-06-07
Ange följande referens när du ansöker: 24435
Klicka på denna länk för att göra din ansökan

Kontakt
Camilla Ögren Camilla.ogren@manpower.se

Företag
Manpower

Adress
Manpower
11181
11181 0180

Kontorsadress
Klarabergsgatan 29

Jobbnummer
3530135

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