Secretary
The World Maritime University / Administratörsjobb / Malmö
Observera att sista ansökningsdag har passerat.
Visa alla administratörsjobb i Malmö,
Burlöv,
Lomma,
Staffanstorp,
Vellinge eller i
hela Sverige Visa alla jobb hos The World Maritime University i Malmö The Secretary will report to the Director of the Global Ocean Institute. He/she will provide
administrative and secretarial support to the Head of Research and the Research Officers.
The incumbent will in particular provide the following support services:
• Provide secretarial support for meetings, seminars and conferences;
• Develop and maintain a filing system, including an electronic one;
• Prepare and manage correspondence, reports and documents;
• Provide administrative support for the Head of Research;
• Make for travel arrangements, including accommodation, as may be required;
• Undertake all other secretarial and administrative tasks as may be required or
assigned by the Director;
• Maintain office supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; evaluating new office products and liaises with the
Procurement and Contracts Officer on such matters;
• Maintain the condition of the office and arrange for necessary repairs;
• Perform receptionist duties when needed;
• Undertake other duties as may be assigned by the Director.
Education
Essential
• The successful candidate will have a high school diploma or equivalent.
Experience
Essential
• Have a minimum of three years of experience in administrative tasks (desirable in higher
education academic environments).
Languages
Essential
• Fluency in spoken and written English.
Desirable
• Knowledge of another UN language would be an advantage.
Desirable Qualifications, Competencies and Professional Experience
• An understanding of WMU and its mission, and strong commitment to the delivery of the
highest practicable standards in pursuing its mandate;
• Maintain a high level of confidentiality;
• Excellent oral and written communication and interpersonal skills;
• Be pro-active and have the ability to work effectively and accurately with little guidance
and supervision;
• Be able to work in an international environment with English as the primary language;
• Be flexible in coordinating multiple projects and meeting deadlines;
• Have effective communication skills in an international and multi-cultural academic
environment;
• Demonstrate flexibility, motivation, enthusiasm and tact;
• Strong IT skills;
• Computer literacy.
The World Maritime University (WMU) is established by the International Maritime
Organization. WMU's mission is to be the world centre of excellence in postgraduate
maritime and ocean education, professional training and research, while building global
capacity and promoting sustainable development. With the University's new strategic
directions, specifically expansion of its mandate to include ocean-related matters, and
strengthening ocean research, WMU is well positioned for this collaborative partnership with
the Nippon Foundation.
The World Maritime University (WMU) is established by the International Maritime
Organization. WMU's mission is to be the world centre of excellence in postgraduate
maritime and ocean education, professional training and research, while building global
capacity and promoting sustainable development. With the University's new strategic
directions, specifically expansion of its mandate to include ocean-related matters, and
strengthening ocean research, WMU is well positioned for this collaborative partnership with
the Nippon Foundation.
The WMU-Sasakawa Global Ocean Institute (Ocean Institute) has been established within
the framework of the WMU. It is to be a world-leading center of excellence for ocean
research, dialogue, capacity building and policy support in meeting ocean obligations,
addressing existing and emerging challenges, and seizing the opportunities inherent in
contemporary ocean governance and the 2015 sustainable development commitments.
Varaktighet, arbetstid
This position is only open to persons legally authorized to live and work in Sweden. The selected candidate will be locally recruited.
Publiceringsdatum2017-07-25Så ansöker duSista dag att ansöka är 2017-09-30
FöretagTHE WORLD MARITIME UNIVERSITY
AdressTHE WORLD MARITIME UNIVERSITY
BOX 500
20124 MALMÖ
KontorsadressFiskehamnsgatan 1
Jobbnummer 3615997
Observera att sista ansökningsdag har passerat.