Programme Administrator - International Foundation for Science (IFS) - Administratörsjobb (offentlig verksamhet) i Stockholm
Programme Administrator
International Foundation for Science (IFS) / Administratörsjobb (offentlig verksamhet) / Stockholm
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The International Foundation for Science (IFS) is a non-governmental organisation registered under Swedish law with financing from governmental agencies, national organisations, foundations and international scientific research and developmental organizations. IFS supports developing country scientists working in their home countries with advanced research projects on the sustainable management of biological and water resources. Support is primarily in the form of research grants. IFS also provides capacity enhancing support such as travel grants to workshops and conferences, purchasing of scientific equipment, mentorship, etc. Currently, IFS supports over 1,000 scientists in 100 countries.

The IFS Secretariat, with a staff of 23, is located in pleasant and modern office space in Stockholm. We are an international staff with English and French as the official IFS languages.

The granting and supporting programme is currently organised in eight Research Areas. Primary responsibility for managing and developing the scientific content of the Research Area lies with a Programme Coordinator. The Programme Coordinators are assisted by Programme Administrators who are responsible for the administrative aspects connected to the Research Area including the application and granting process.

IFS is now looking for a permanent, full-time Programme Administrator for the Food Science Research.

* Maintain all files and documents relating to the Research Area
* Maintain up-to-date contact information of IFS partners and grantees in the IFS database
* Communicate with scientists around the world to organise and follow-up the evaluations of research grant applications
* Communicate with scientists regarding the capacity enhancing activities
* Are responsible for the administrative preparation and follow-up, including correspondence, documents, travel arrangements, etc, of meetings and events of the Food Science Area, and other initiatives run by the Area
* Request and follow-up progress reports from the grantees
* Help to organise thematic and training workshops in developing countries as needed
* Communicate and work together with partners organisations and contacts in developing countries as needed
* Budget for, administer and account for, expenses in connection with workshops, scientific meetings and other travel
* Assist in gathering and analysing statistical data
* Assist in preparing documents for special initiatives and reports on Area activities for donor organisations

* Have a Bachelor's degree, preferably in food science and technology, applied biology or a related scientific field
* Be familiar with office routines
* Be a proficient user of MS Office and have experience in using databases
* Have skills in project management and good administrative efficiency
* Be fluent in French and in English
* Work and communicate effectively and professionally with others
* Be able to relate to many different cultures
* Be able to write notes and minutes at scientific meetings and events as needed
* Be able to manage several tasks at the same time, meet deadlines and maintain attention to details
* Be able to take initiative
* Be able to travel
* Show flexibility
* Be able to work both autonomously and in a team
* Have experience in working with people and institutions in developing countries


Full-time, permanent position

To be discussed

Eva Gerson, 08 545 818 23 IFS,
Nathalie Persson, 08 545 818 17 IFS,

Så ansöker du
Please mail in your letter of application and CV to Eva Gerson
Sista ansökningsdag 2007-10-23
Ange följande referens när du ansöker: PA-E
Vi tar inte emot ansökningar via epost

International Foundation for Science (IFS)
Telefonnummer: 08-54581800



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