Policy Officer/Administrator, Embassy of Ireland, Stockholm
Embassy of Ireland / Administratörsjobb / Stockholm
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Embassy of Ireland, Stockholm
Policy Officer/Administrator- DEADLINE: 30 November 2020
A Policy Officer/Administrator, with the oversight of a supervisor from among the full-time diplomatic staff, is tasked with policy analysis and reporting on areas of importance to the Embassy. This can include reporting on Swedish policy both domestic and foreign as well as participating in and reporting on briefing sessions hosted by Swedish Ministries and institutions. The role also involves building contacts in Sweden. An officer may be called upon to support other activities undertaken by the small team in the Embassy, including consular services, administration and assisting in the organisation of events, virtual and in person, hosted by Ireland and providing logistical support to visiting high-level delegations.
The Mission now wishes to recruit a Policy Officer/Administrator on an initial one-year contract. In addition to the responsibilities outlined above, the Policy Officer/Administrator will be expected to provide guidance and support to other Embassy colleagues.
Roles and Responsibilities:
The position will include the provision of full policy and administrative support to the Ambassador and Deputy Head of Mission.
The work will include:
• Research and analysis
• Monitoring and reporting on political/economic and other developments in Sweden
• Attendance at meetings, conferences and seminars
• Report writing as required
• Translation and informal interpretation
• General administrative and consular/visa work
• Event and high-level visit management
• Identification of key contacts for the Embassy
• Scheduling of meetings and travel arrangements for officers of the Embassy
Further detail regarding the position is available by email at
stockholmembassy@dfa.ieCandidate Profile:
While the focus will be on policy work, the role will also include some consular and visa work. Relevant training will be provided to the successful candidate.
The successful candidate will be a highly motivated, enthusiastic individual with a proven capacity to multi-task in a busy and demanding environment. They will have a good knowledge of the Swedish political system and economy, including current Government policy in the relevant areas, and public and private sector structures. They will work effectively as part of a very busy and flexible small Embassy team. The position will also involve undertaking occasional out of hours' duty.
Essential Requirements:
To be eligible, the following qualifications and competences are required:
• A third level qualification and work experience in a relevant area
• Excellent written and oral communication skills in Swedish and English. The candidate should be a native speaker of Swedish or English and have a minimum C1 in the other language. Applicants may be telephoned in advance to establish language proficiency and a short written test in English may be required.
• Very good research and analytical skills.
• Well-developed interpersonal skills.
• A high level of organisational and administrative skills, including proficiency in Microsoft Outlook, Word and Excel.
• A flexible attitude, good judgement and the ability to work effectively as part of a team.
• The ability to work well under pressure while ensuring accuracy and attention to detail.
• A high level of discretion, commitment and reliability.
• The successful candidate must have a legal entitlement to live and work in Sweden prior to recruitment
Terms and Conditions of Employment:
• The position is scheduled to commence in mid-January 2020 and will be for one year fixed term contract. There may be a possibility (not guaranteed) of an extension.
• The successful candidates will be hired on a fixed-term contractual basis and will be based at Embassy of Ireland Stockholm, Hovslagargatan 5, 111 48 Stockholm.
• The position is full-time (40 hours) with occasional attendance outside of hours.
• Out of hours duty service occasionally during the year compensated by additional leave
• The salary for the position is SEK 370,495.00 per annum, paid locally on a monthly basis. Salaries are paid directly to a bank account, therefore the successful candidate must have a bank account. Salaries are payed in gross and it is the responsibility of the employee to administer personal tax affairs.
• The positions will have an annual leave allowance of 25 days per annum, exclusive of public holidays, adjusted pro rata.
• A 6-month probationary period will apply.
How to Apply:
Applications must be submitted in English by email only to the following email address:
stockholmembassy@dfa.ie The email should contain the subject line RECRUITMENT POLICY OFFICER/ADMINISTRATOR and must be no larger than 15 MB. Certificates, degrees, references in Swedish or English do not need to be translated.
The application must contain:
• Letter of motivation (in English, 1 page max) addressing your suitability for the position and interest in working with the Embassy of Ireland.
• CV/résumé (in English, 2 pages max).
• Two nominated referees with contact details.
• Copies of professional references and relevant academic, professional and language qualifications scanned into one PDF attachment.
Selection Process:
Applications must be received before 16:30 hrs. (Local time) on Monday 30th November 2020.
All emails received will be acknowledged. Shortlisting of candidates is part of the process. Please note that only shortlisted candidates will be contacted.
The Embassy reserves the right to extend the deadline.
Interviews are provisionally expected to be held in mid-December 2020.
General Data Protection Regulation:
All personal information received will be kept in line with GDPR guidelines.
Security Clearance for Local Staff
Police vetting will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position they will be required to supply this information again.
Please note that canvassing will disqualify applicants.
The Embassy of Ireland Stockholm is committed to a policy of Equal Opportunity.
Varaktighet, arbetstid
One year/full-time
Publiceringsdatum2020-11-20Så ansöker duSista dag att ansöka är 2020-11-30
FöretagEmbassy of Ireland
Arbetsgivarens referens Arbetsgivarens referens för detta jobb är "RECRUITMENT POLICY OFFICER/ADM".
Omfattning Detta är ett heltidsjobb.
Arbetsgivare Embassy of Ireland,
https://www.dfa.ie/irish-embassy/sweden/ 100 55 STOCKHOLM
Ansökan E-post:
stockholmembassy@dfa.ie Jobbnummer 5454339
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