Office Manager/Personal Assistant - Kelly Services AB - Ekonomichefsjobb i Stockholm
Office Manager/Personal Assistant
Kelly Services AB / Ekonomichefsjobb / Stockholm
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For one of our international clients we are now looking for an Office Manager/Personal Assistant.

International technical and environmental due diligence consultancy, within the property sector, undergoing rapid expansion seeks an experienced Office Manager/PA to join new Swedish team in Stockholm. Excellent package and prospects available to right candidate. High level of spoken and written Swedish and English required.

This Office Manager/Personal Assistant role will suit an individual who likes variation in their tasks, works well under pressure, is extremely well organised, a confident leader, and believes in exacting standards. The individual required needs excellent experience as an Office Manager/Personal Assistant and who thrives on being an integral and involved member of the team.

Company Profile
Established technical and environmental due diligence consultancy to the property investment sector in period of rapid expansion. Currently has over 300 staff in 16 offices within the UK, Germany, Ireland, Spain, France and the Netherlands. Continued expansion planned.

Description of Post

To act as a Personal Assistant for the Managing Director as well as being responsible for office management and secretarial support to other members of the team.

* Assist with the start-up of the company - ensuring all necessary systems and files are created and implemented to the company guidelines and adhered to (support and training given);
* Day-to-day office management;
* Extensive liaison with London (Head Office) and other European offices as necessary;
* Take and deal with telephone queries, either providing information for the enquirer or directing the query to an appropriate member of the team or office;
* Diary Management for the MD and other staff as necessary;
* Extensive Europe wide travel co-ordination (including hotel accommodation, car hire etc);
* T yping of correspondence; audio and copy typing (emails, letters, faxes, memorandums, file notes, reports etc);
* Management of office accounts; issuing invoices and debt management, dealing with incoming invoices (London office supports this task);
* Reconciliation of expenses, petty cash and credit card statements;
* Carry out general administration of paperwork, filing to ensure efficient use of office space;
* Maintain client database;
* Assist with Marketing initiatives and events and preparation of presentations;
* Research projects as necessary;
* Arrange meetings, lunches etc
* Deal with any other tasks that may, from time to time, be reasonably requested.

Requirements
* Excellent written and verbal skills in both English/Swedish.
* Excellent communication skills written and verbal, handled with diplomacy and discretion and ability to communicate with people of all levels.
* Excellent organisational skills.
* Excellent understanding of standard Microsoft Office programmes necessary; word and excel a must.
* Excellent knowledge of the internet and email systems required.

The ideal candidate will have flexibility, be able to work on their own initiative yet also be a team player. Occasional travel to other European offices may be required.

A commercial background and job experience necessary.

Contract type:
Full time starting end of January 2008
Working hours (8.00-17.00)

To apply for this position, send your CV and application in English to patrik.ekenbark@kellyservices.se . Mark your application "Office Manager".
Selection and interviews will be held continuously

Publiceringsdatum
2007-12-07

Anställningstyp/arbetstider
Heltid/Tillsvidare

Ersättning
Fast

Kontakt
Patrik Ekenbark, 08-546 511 00 Växel, Rekryterare

Så ansöker du
Sista ansökningsdag 2007-12-17
Ange följande referens när du ansöker: Office Manager
Vi tar emot ansökan via epost: patrik.ekenbark@kellyservices.se

Företag
Kelly Services AB
Box 3057
10361 STOCKHOLM
Telefonnummer: 08-546 511 00

Jobbnummer
66000

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