HR and Administrative Assistant
The World Maritime University / Ekonomiassistentjobb / Malmö
2017-02-23
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hela Sverige Visa alla jobb hos The World Maritime University i Malmö Purpose of the Position
Under the overall supervision of the Head of HR, the post-holder is expected to provide HR and
administrative support to management, faculty and staff. The post-holder is expected to provide a wide
range of operational, administrative and secretarial support to the Head of HR as well as to the COO.
Duties and Responsibilities
Human Resources Management
• Assist in monthly payroll processing; liaise with Finance & Administrative Services on payment
processing of payroll and other payments, following validation by the Head of HR;
• Assist with the preparation of letters of appointment and entitlements to new and existing staff;
• Assist in recruitments and contribute to the induction of staff to the University, including arranging
insurance cover, and providing information relating to the relocation of internationally recruited
staff and their families;
• Assist in liaising with host country authorities, including Ministry of Foreign Affairs, the Swedish
Tax Office and others, regarding the official registration of international staff, tax issues and any
other relevant matter;
• Assist the Head of HR in keeping abreast of changes to host country legislation, government
routines, benefits or other relevant matters that may affect WMU staff;
• Assist in the ERP implementation of the HR and Payroll module as well as end-user training;
• Act as the back-up on Human Resources Management (HRM) related matters during absences of
the Head of HR;
• Assist in maintaining the Staff Portal, internal forms, absence list and other processes as may be
required;
• Provide support for general administrative services;
• Perform any other tasks as requested by the Head of HR.
Administrative Support to the Chief Operating Officer (COO)
• Assist the COO on maintaining relationships with host country authorities (namely City of Malmö,
Region Skåne, Sjöfartverket, Protocol Department at Ministry for Foreign Affairs, City Police and
Security Police, Fire Brigade, Migration Board, Tax Authority, Peoples Register, Social Security
Authority, etc);
• Assist the COO in maintaining relationships with UN agencies in Stockholm and Copenhagen and
all security related work of SMT Sweden and Denmark;
• Keep the electronic repository of documents relating to governance, regulatory and legal matters of
WMU up to date;
• Assist the COO in the preparation of governance documents;
• Provide administrative support and secretarial assistance to the COO; Organizing and keeping
record of the regular Administration meetings;
• Perform any other tasks as requested by the COO.
Qualifications
• University degree in Human Resources, Law, Business Administration or other relevant discipline or
equivalent. Additional study or training in any of above would be an asset;
• Have a minimum of three years of experience in HR and administration tasks (desirable in higher
education academic environments);
• Fluent in spoken and written English and Swedish;
Under the overall supervision of the Head of HR, the post-holder is expected to provide HR and
administrative support to management, faculty and staff. The post-holder is expected to provide a wide
range of operational, administrative and secretarial support to the Head of HR as well as to the COO.
The World Maritime University was established in 1983 by the International Maritime Organization, a
specialized agency of the United Nations. WMU wishes to enhance its role as a global centre of
excellence for postgraduate education and research in the maritime field. WMU offers Master of Science
(MSc) and PhD programmes in several maritime areas, as well as Executive Education programmes and
Professional Development Courses.
Varaktighet, arbetstid
Applicants should send a letter of interest, a complete CV, and the contact information of three referees - all in English - to the Head of Human Resources, Marco Batista (
mb@wmu.se).
Publiceringsdatum2017-02-23ErsättningThis position is only open to persons legally authorized to live and work in Sweden. The selected
candidate will be locally recruited.
Entry gross monthly salary: 27349 SEK.
Så ansöker duSista dag att ansöka är 2017-03-31
FöretagTHE WORLD MARITIME UNIVERSITY
AdressTHE WORLD MARITIME UNIVERSITY
BOX 500
20124 MALMÖ
KontorsadressFiskehamnsgatan 1
Jobbnummer 3337676
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